Receptionist and Office Administrator - PKF Octagon

Job Purpose 

• To manage our front desk on a daily basis and to perform a variety of administrative tasks.

Core functions

• Answering the switchboard.
• Taking messages.
• Screening and directing calls to the correct person.
• Answering general questions of clients.
• Welcoming and attending to internal and external clients.
• Scheduling of meeting rooms.
• Planning, organising and finalising all travel and accommodation bookings for all staff.
• Management and assistance with office maintenance.

Skills and Abilities

• Pleasant personality.
• Ability to be aware of their surroundings in terms of who is coming in and leaving the office.
• Front desk etiquette.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Solid written and verbal skills with the ability to communicate effectively.
• Multitasking and time management skills, with the ability to prioritize tasks.
• Should be able to manage the front desk function in a timely and effective manner.
• Well organized and self disciplined.

Requirements

• Matric
• Proven work experience as a receptionist or similar role
• Proficiency in MS Office
• 3-5 years Administration / Clerical experience