Assistant Officer (Post Level 13) - University of the Free State

Duties and responsibilities:

• Overall administration in academic environment.
• Administration of ad hoc claims.
• Student registrations (Senior and FET phases +PGCE).
• Processing of marks (Senior and FET phases + PGCE).
• Academic advice to prospective and current Senior and FET phases + PGCE education students.
• Arrange travel and accommodation for the programme coordinators.
• Any other responsibilities delegated by the Assistant Dean.

Inherent Job requirements:

• Grade 12 or National Certificate on NQF level 4.
• A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.

Recommendation:

• A Bachelor ‘s degree on NQF level 7 or a three (3) year National Diploma on NQF level 6.
• Knowledge and experience in UFS system, guidelines, policies and procedures.
• Understanding and ability to manage relationships with staff and leadership within the faculty.

Competencies

Required competencies:

• Results Orientated:
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

• The ability to focus on details, work towards perfection and approach work in a neat and organised manner.
• The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• Certified copies must not be older than 6 months

• A detailed curriculum vitae and cover letter.
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A certified copy (not older than 6 months) of your identity document (ID).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver’s license (if applicable).
• A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties:

01 August 2023 or as soon as possible thereafter.

Salary:

The annual remuneration package, including benefits, is R 211 391.43 – R 354 408.50 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact me at 051 401 9810 or email at [email protected]
or [email protected]. Additionally, kindly contact 051 401 2979/ 9813/ 9814/ 9848 for assistance.