Procurement Officer - World Health Organization

Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP)system.

DESCRIPTION OF DUTIES

• Advises the head of the WHO country office for informed decision-making on procurement transactions;
• Coordinates the preparation and submission of procurement plans by the various organizational groups of the budget center;
• Prepares and monitors the implementation of the procurement plan ensuring that objectives and priorities are met and on track;
• Evaluates requests from technical units and partners and advise on compliance with the Organization's rules and regulations;
• Administers procurement resources and ensures the consistent and efficient use of standard procurement procedures;
• Maintains the database of pre-qualified and evaluated suppliers;
• Maintains and monitors the overall activities of procurement, logistics and contracting services for the office by using the Oracle system in gsm oracle and other purchasing tools, including business intelligence (BI), and providing reports, data and statistics;
• Provides advice to unit/program managers and managers and staff on procurement, logistics and contractual services;
• Ensures the smooth running of purchasing operations, including the ordering and delivery of goods and services;
• Maintains regular contact with the Contracting and Procurement Unit (SPC) of the Regional Office and follows up on decisions taken by the Contract Review Board (CRC);
• Tracks the shipment of ordered items with shipping companies and liaises with local authorities for tax exemption and timely customs clearance of goods;
• Provides the secretariat of the local procurement committee;
• Analyzes and/or evaluate supplier performance with other designated person; and
• Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: A first-level university degree in business administration, public administration, management or a related field

Desirable: A postgraduate degree in business administration, public administration,management or a related field.

Experience

Essential:

• At least one (1) year of experience, some of which in an international context, in the field of procurement and logistics services for a program.
• Experience in the use of corporate resource planning systems or similar software packages

Desirable:

Skills

Strong purchasing and budgeting knowledge and skills.

• Concrete skills in the implementation of service operations and purchasing processes.
• Strong skills in the use of corporate resource planning systems or similar software packages.
• Strong computer skills in office applications, including Excel, PowerPoint and Word.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

• Essential: Expert knowledge of English.
• Desirable: Intermediate knowledge of French.
  
  

REMUNERATION

Remuneration comprises an annual base salary starting at ZAR 571,696 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.