Procurement Officer - Tsebo Group

Tsebo Facilities is looking for a Procurement Officer to provide the TWD team with Procurement Management and Strategic Sourcing support, sub-contractor screening and onboarding, Procurement document management, e-Procurement systems maintenance and support and regular reporting to the head office on the project.

As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity and become more successful. We take responsibility for our customers’ non-core activities outside of their expertise, empowering them to focus on their core business.

Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customer's non-core operations, allowing them to enjoy reduced cost, risk and complexity.

Duties & Responsibilities

Compliant sub-contractor database

• All new sub-contractor adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
• Ensure compliance and complete document management.
• Continuously update sub-contractor compliance documentation

Customer focus

• Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible

Strategic Sourcing and Category Management

• Selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.

• Monitor and review appropriate service level agreements to rigorously evaluate the performance of suppliers, and report on this regularly.

• Work with internal stakeholders, to determine procurement needs, quality and delivery requirements.

• Align the procurement process with Tsebo policies.

• Responsible for order placement, timing, supply/demand alignment, material replenishment and supplier performance.

• Set and plan how to achieve supplier accreditation and service level management.

• Payment terms negotiation, optimization, and management of suppliers.

• Maintain contracts with vendors

• Control and monitor expenses against approved budgets.

• Maintain good relationships with suppliers and renegotiate prices regularly.

• Review inventory and update as required.

• Receive orders from various departments.

• Initiate and keep track of orders and ensure proper record keeping.

• Keep a record of all stock on site and allocations to business units.

• Support the finance team with information and support for invoicing the client i.e. - client approvals, site sign-offs, support documents.

• Oversees the order process till completion and sign-off.

• Reconcile or resolve order discrepancies with supplies.

• Monitor delivery times to ensure they are on time.

• Provide the project accountant with a PO tracker to support accruals

• Support the finance team with supplier payment projections

• Administration and reporting as necessary.

• Make procurement policy analysis and recommendations

• Ensure procurement processes are adhered to.

• Lease or purchase policy evaluation and recommendation.

Skills and Competencies

• Proficient user of MS Office Excel and Word
• Strong analytical and numerical skills to collect and interpret data
• Good communication skills
• Knowledge of e-procurement systems
• “Procure to Pay” process knowledge as relates to Procurement through to Finance
• Working knowledge of Procurement compliance and risk factors
• Goal-oriented “Finisher Completer”
• Appetite for knowledge.
• Exceptional attention to detail
• Strong numeracy skills
• Basic negotiation skills
• Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
• Ability to work independently as well as within a team to meet a singular goal or deadline
• Ability to communicate effectively at all levels with management and sub-contractors

Qualifications

• Matric
• Procurement or Supply Chain Qualification an advantage
• Previous experience in a similar role .Working knowledge of Strategic Sourcing, and Category Management principles.