Receptionist & Administrative Assistant at Bruker

New opportunity for a Receptionist and Administrative Assistant to coordinate a wide range of responsibilities, from liaising with vendors (e.g. facility management, freight) to arranging shipments, ordering stock, payments follow up and preparing reports. You’ll also be the first point of contact for our company, welcoming guests and visitors. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls whilst providing administrative support across the company as needed.

To be successful in this role, you will need to deal with multiple demands and tasks in a timely and effective way, while maintaining a friendly and professional manner at all times.

Responsibilities

• Perform reception and switchboard tasks in order to ensure the correct referral of queries.
• Maintain good client relations to promote the image of Bruker South Africa
• General Office administration
• Ordering of office supplies
• Maintaining petty cash
• Basic financial administration
• Ordering of systems and spare parts, as requested by sales and service
• Review customer PO’s and compare to the quotations and / or service report before invoicing
• Liaise with the regional offices, freight companies and customers for delivery of ordered goods
• Liaise with the division’s factories and freight companies of the return of goods
• Understand the documents needed for customs to avoid delays in shipment
• Maintain customer age analysis, send out accounts statements and follow up with customers for payments
• Assist in stock counting and maintenance
• Perform other duties as required. 

Qualifications

• Diploma is Business Administration or Finance

• 3-5 years of work experience as an Office Manager/ Receptionist/ Bookkeeper or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. printers)

• Communication skills and professional presentation non-negotiable
• Strong administrative skills with specific attention to detail and follow through.