Admin Clerk at Distell Group Limited

Applications are invited to apply for the above mentioned position to be based at Adam Tas, within CoE SHERQ Department . The successful applicant will report to the Group Manager SHERQ .

Purpose of the role:

To provide a world-class quality assistance and administrative support to ensure the smooth operation of the Division. To provide an effective front-office service as well as a high performance back office support programme. This includes assisting with special projects to improve effectiveness and efficiency, to network and build relationships with key external and internal stakeholders.

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Key Performance Areas would include, but are not limited to:

• Co-ordinate and assist with the annual budgeting process
• Monthly cost centre variance reporting and control
• Prepare spread sheets and related analysis
• Assist with the co-ordination of specific projects
• Manage invoices and arrange payment thereof as and/or when required
• Controlling of promotional liquor
• Processing and control of procurement documentation
• Business travel arrangements
• Diary management, meeting and forum scheduling and taking of minutes, as required
• Arranging of various functions/events such as team conferences, workshops and/or meetings
• General administration including stationery control, typing, filing and other ad-hoc tasks
• Efficient routine office administration including stationery, office equipment, typing, filing and other Ad-hoc tasks
• Provide administrative assistance to the department
• Preparation of professional presentations
• Provide a high standard of customer service to all internal, external customers, suppliers and colleagues

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The successful candidate must have the following experience/skills:

• An admin/secretarial or relevant qualification.
• Minimum of 3-5 years proven secretarial/ admin experience within a similar environment.
• Strong administrative, organizing and numerical skills.
• Computer literate in MS Office Suite and SAP experience will be advantageous.
• Maintain a high level of confidentiality and professionalism.
• Excellent interpersonal and communication skills (verbal and written).
• Must be able to work independently, accurately and under pressure.
• Strong numeracy skills and financial reporting experience.
• High attention and adherence to detail.
• Be able to communicate and work across-functions.
• Must be able to work independently, accurately and under pressure.
• The ability to multi-task.
• A self-driven, pro- active and motivated person with an open mind and a positive work ethic.