TotalEnergies Human Resource Management Jobs in Johannesburg
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Activities
As a Payroll Coordinator, you would be responsible for the following:
Administration & Payroll Activities
- To support the processing of the monthly payroll and associated activities
- To process new hires and terminations on the system
- To provide payroll information by responding to internal /external questions and requests
- To ensure efficient printing and distribution of payslips to staff and manage payslip queries
- To provide backup to the Payroll Supervisor when required
- To serve as a point of contact for payroll related issues
- To update HR & payroll records including changes
- To assess, capture and process expense claims on the payroll system
- To capture monthly leave balances and records and trouble shoot any related problems on leave management
- To review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll Specialist
- To participate in the monthly, quarterly and annual payroll reconciliation.
- To conduct benefit orientations and other benefit training as required.
- To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutions
- To assist employees with payroll/benefits claims, queries / questions / concerns.
- To administer statutory deductions such as garnishee orders, etc.
- To ensure Record Retention as per company policy as well as in country legislation
- To undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for audit and other requests
- To act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,
- SRA, NAMRA and BURS and testing SAP and easy file validations.
- Assist with updating Ufiling of UIF including sending monthly declaration file.
- Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislation
- To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met
- To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll
- From time to time to perform ad hoc tasks.
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Ad-hoc Projects
- Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information updates, new SAP solutions or upgrades and HRIS changes and evolutions
Records
- To input of all payroll and demographic data into the SAP TL system
- To create new employee records in database and ensure their accuracy
- To receive and store employment contract information and ensure that it is classified and stored correctly.
- To update payroll records including changes in salary and related benefits
- To create, organize and confidential HR files and records, e.g. correspondence and reports on employees.
- To capture and ensure accurate processing relevant payroll data and records
- To maintain employee personal files in compliance with applicable legal requirements and best practice
HSSE:
- To effectively manage and minimise HSE risk within area of responsibility by ensuring:
- Compliance with all HSE Policies, rules, guideline and legal requirements
- Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
- That HSE competency requirements are identified & enforced within area of responsibility
Candidate Profile
As a Payroll Coordinator for TMSA you would possess the following:
- Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
- 1-2 years experience in payroll administration.
- Excellent computer skills in the Microsoft Windows environment.
- Knowledge of SAP TL HR module/s would strongly advantageous.
- Knowledge of banking electronic payment or payroll systems.
- Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).
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