Secretary II (Pretoria) - Adams & Adams

Duties and responsibilities

• Creation of new Trademark records on Patricia
• Filing South African and Foreign applications
• Attending to the billing of new applications and report same to the client/agent.
• Typing correspondence in response to the Registrar’s queries or official actions
• Capturing of history on computer records
• Communicating with internal search clerks
• Entering searches onto system
• Typing of search correspondence
• Attending to accounting matters (re: queries)
• Typing of invoices and credit notes
• Creating and printing Trademark’s listings
• Opening files and dictation typing
• Faxing, filing, photocopying and general office duties
• Sending and receiving e-mails
• Answering telephone calls
• Handling routine correspondence and diarising files

Requirements

Skills and knowledge

• A meticulous person who pays attention to detail
• Disciplined and hardworking, with an ability to prioritize
• Good command of the English language
• Computer literate
• Typing speed of 60 wpm
• Ability to work independently and remotely when required
• Ability to work under pressure and to use initiative
• Must have a sense of urgency and ability to prioritise work
• Ability to work in a team – sharing of responsibilities and regular work discussions, receiving, and giving guidance
• Ability to deal with several matters at once – must be able to cope with interruptions
• In-depth knowledge of Patricia (database) and CMS (accounting programme)

 Qualification/s

• Matric
• Secretarial Diploma (an advantage)
• More than 2-3 years relevant experience as a secretary