South African Weather Service Administrative / Secretarial Jobs in Gauteng
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The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an authoritative voice for weather and climate related services in South Africa and is a member of the World Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.
South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence providing innovative solutions to ensure a weather-smart region, sustainable development and economic growth.
The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic person to undertake the role of:
Personal Assistant to Executive: Infrastructure and Information Systems (IIS)
Salary total package: Negotiable
Centre: Centurion
(Ref. WS02/082023)
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Job summary:
To provide professional and efficient secretarial and administrative support to the Executive. Maintaining executive’s diary and arranging meetings, conferences etc. Attending meetings and taking minutes.
Key performance areas:
- Manages the executive’s diary and schedules meetings and where applicable, book meeting rooms accordingly.
- Drafts meeting agendas and ensure the timeous distribution of meeting packs.
- Accurate minute taking and timeous distribution of these and matters arising from meetings.
- Follows up on action items from meetings to ensure completion within stipulated deadlines.
- Manage office in absence of the Executive.
- Managing the executive’s inbox, screen all correspondence and action them where appropriate and where relevant, ensures that the executive actions the items that need his attention.
- Acting as the point of contact among executives, employees, clients, and other external partners
- Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports etc.
Minimum Requirements and Attributes:
- A relevant Administration or Secretarial qualification.
- At least 3 years of relevant experience in an executive support/science background or prior experience of working in the science environment.
- Knowledge and experience related to management submissions.
Added advantage.
- Good administrative Skills.
- Good organisational skills and detail oriented.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel.
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