HR Administrator - Ernst & Young

Description of Role: 

• The candidate will be responsible for providing HR administrative support to the Tax HR team.

Key Responsibilities:

Assisting the HR Team with the following duties:

• Providing relevant administration and co-ordination support to the HR team.
• Responsible for accurate capture of information on relevant HR systems.
• Preparing and timeously updating People Folders and Employee reports.
• Supporting the A to Z of the People function from Recruitment to Exits.
• Supporting the following HR processes:  attraction, selection, assessment, letter of offer, on boarding, induction, performance management, career development, talent management, learning and development, climate surveys, annual increases and annual promotions as well as disciplinary issues.
• Responsible for maintaining and updating various tracking sheets and reports on a daily, weekly and monthly process, including (but not limited to) the following: Recruitment reports, Diversity and Inclusiveness reports, Staff turnover reports, Sick leave and Annual leave report, New Joiners Report, quarterly HR action plan reports, minutes relating to disciplinary and non-performance meetings as well as ad hoc related tasks.

• Oversee and manage trainee function including (but not limited to) SAIT and SAICA processes, Trainee Induction, Trainee Exams etc, Graduate Campus Career Fairs.
• Act as liaison between graduate and the tax practice
• Contractor Administration.
• Support Tax resourcing function in terms of short term and long-term mobility programs.
• Frequent and intensive liaison with the Shared Service Centre (SSC) to ensure contracts and all documentation and tasks are executed accurately and issued timeously.
• Support the HR team in managing programs that have financial impact on the firm such as but not limited to Service Commitments Agreements, Study Assistance program, Workbacks etc.
• Working with information from multiple data sources and ensuring accuracy.
• Responding accurately to stakeholder queries.
• Taking initiative to make necessary corrections when mistakes are found.
• Addressing queries with the relevant people or departments.

To qualify for the role, you must have:

• Relevant HR Qualification / Degree
• An active interest in developing a career involving the entire Human Resource value chain.
• A sense of urgency is essential as well as a high degree of accuracy and attention to detail.
• Preference will be given to applicants who have completed a 2-month internship within the financial services/professional services sector in a human resources environment.
• Above average computer literacy required (MS Office), with a focus on PowerPoint presentations as well as MS Excel. Needs to be able to create formulas, design reports/graphs, etc.
• Appointments will be made to support the firm's BBBEE rating 

Skills and Attributes for success:

• Strong organizational and interpersonal skills.
• Regular in-office interaction and collaboration
• Learning and changing agile
• Very good written and verbal English language skills.
• Efficient administration and coordination capabilities.
• Pro-active.
• An inherent sense of urgency is vital
• Ability to multi-task effectively and pay attention to detail.
• Ability to prioritize and use own initiative.
• Ability to serve a workload with conflicting demands from various sources.
• Ability to work under pressure while maintaining an even temperament.
• Reliable
• Ability to take ownership of work.
• Ability to work overtime when required
• Ability to maintain confidence, be discreet and exercise good judgment.
• In this role you can expect to receive criticism, need to be mature in handling such, and diplomatic in conflict situations.
• Resilient