Discovery Limited Administrative / Secretarial Jobs in South Africa
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Full Job Description - Read Carefully
Job Description
- The key purpose of this role is to ensure that effective support is provided to the Deputy General Manager of Discovery Connect and the respective sales managers.
- This support includes (but is not limited to) effective diary management, general administration, project administration, co-ordination of events and office Management.
Secretarial duties:
- Taking and relaying messages accurately and timeously
- Problem-solving
- Diary management
- Scheduling meetings, including booking and set up of the venue and any relevant documentation
- Preparation of agenda and minutes and presentations
- Provide general administration support to the management team and division
- Edit and review documents for printing and distribution
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Key Outputs
Office Management:
- Order and manage cost centre equipment and supplies including stationary, PCs, furniture, etc.
- Serve as a point of contact relating to reporting of repairs
- Update Organograms
- Co-ordinate functions and events for the cost centre
- Processing and reconciliation of invoices and handling of payment queries
- Ordering, handling and reconciliation of vouchers for staff.
- Co-ordinate departmental moves
- Allocate parking and responsible for staff reimbursements.
- Scheduling and booking of travel management.
Technical competencies:
- Ms Office Suite (Excel, PowerPoint, Word, Outlook, Visio) Advanced level
- Typing skills (Ability to type with speed and accuracy) Advanced level
- Project administration (Handle administrative tasks effectively and ensuring accuracy and attention to detail) Advanced level
- Exposure to financial systems (IDU, Sage) Intermediate level
Personal attributes and skills
Competencies:
Behavioural competencies:
- Coping with pressure and setbacks
- Adapting and responding to change
- Planning and organising
- Delivering results and meeting customer expectations
- Following instruct ructions and procedures
- Relating and networking
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Other:
- Ability to multi-task
- Effective time management skills
- Must be able to work long and flexible hours when required
- Must be able to work in fast past and highly pressurized environment.
- Excellent verbal and written communication skills required
- Excellent verbal and numeric communication skills
Professionalism
Qualification & Experience
- Matric (essential)
- Secretarial or related diploma (preferred)
- 5-8 years experience as a Professional Assistant with administration experience within a corporate environment
Advantageous
- Facility Management Qualification
- Previous success in an administrative role
- Experience refining and developing processes
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