Admin Assistant - Transpharm KwaZulu-Natal

The successful candidate must be able to perform a variety of administrative tasks, such as providing support to management and overseeing daily office operations and reception duties as necessary.

The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.

Job Objectives

• Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
• Compile accurate minutes of meetings and distribute them timeously.
• Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Perform general ledger accounts reconciliations.
• Prepare, analyze, and update financial reports.
• Following up and resolving daily creditors' queries.
• Maintain and clear purchase clearing accounts and claims.
• Conduct monthly journal uploads such as rebates, discounts, and accruals.
• Assist with credit control processes, budget planning, and expense analysis.
• Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.
• Coordinate repairs to office equipment.
• Greet and provide general support to visitors.
• Timeously resolve all administrative issues.

Qualifications

Essential

• Grade 12 certificate

Desirable

• Diploma in general administration

Experience

Essential

• 2+ years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.

Knowledge and Skills

• Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
• Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives
• Communication and reporting skills with the ability to clearly and accurately convey information and data
• Ability to work well under pressure and possess a high degree of tenacity
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
• High levels of integrity and ability to handle confidential information
• Sound numerical skills
• Working knowledge of SAP Finance and Navision