Secretary: Executive Support - SAPS

POST: Secretary

LOCATION: Executive Support, Head Office, Pretoria

LEVEL OF REMUNERATION: Salary level 5, R181 599 per annum

REFERENCES: NC07/01/2023 (1 post)

Duties:

• To provide secretarial support functions to the Section Head.
• Arrange, and prepare meetings, and agendas, typing and taking Minutes.
• Answer and screen all incoming calls to the office of the Section Head.
• Liaise with other Sections and components on matters relating to the Section Head’s office.
• Maintain good record keeping, filling and bringing forward system.
• Handle confidential documents.
• Process and submit claims, and make travelling and accommodation arrangements.
• Manage the diary as well as receive and host visitors to the office.
• Operate standard equipment (fax, photocopy machine, telephone, Computer).
• Serving refreshments to visitors and during Meetings.
• Manage office inventory.

Requirements:

• Applicants must display competency in the post-specific core functions of the post;
• Be fluent in at least two of the official languages, of which one must be English;
• Be aSouthAfrican Citizen; Must have no previous criminal/departmental convictions or criminal/departmental cases pending;
• Applicants will be subjected to a vetting process which will include security screening and fingerprint verification;
• Be inpossession of a Senior Certificate (Grade 12) or National Certificate Vocational) recorded on the National Learner Record Database on NQF level 4;

• Must have no criminal record or pending criminal/departmental cases;
• Degree/ Diploma in the field of the post will be an added advantage;
• Relevant courses in the field of the post as well as a valid driver’s license for at least a light motor vehicle will serve as an advantage;
• Be willing to work under pressure and extended hours.