Reception / Office Manager - New Southern Energy

Responsibilities and Duties:

Finance duties:

• Credit Card reconciliations
• Balancing of creditors' accounts for payment on a monthly basis
• Preparing payment batches for weekly pay runs
• Assisting with clearing out bank recon items
• Assisting with purchasing of computer equipment
• Occasionally submitting requisitions on behalf of project execution members
• Assisting other staff members with Buildsmart procurement capturing/issues
• Petty cash management and maintenance
• Assisting with stock transactions/movements and stock counts in the system

Admin duties:

• Keeping the reception area clean and tidy
• Looking presentable and being courteous
• Arranging delivery of tools/machinery to sites when needed
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Monitoring vehicle and key management, sign in sheets
• Managing phone calls and correspondence (email, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submitting timely reports and preparing presentations/proposals as assigned
• Communicates with relevant agencies for travel and accommodation for staff
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Drafts, formats, and prints relevant documents
• Take meeting notes when necessary
• Maintaining accurate records for employee leave requests
• Assist with Medicals and WAH training bookings

Office duties:

• Stock up on water supply when its low
• Manage the office cleaners to ensure office is always neat and tidy
• Groceries and office toiletries stock up
• Stationery supply
• Contact building management for any issues at the office

Candidate Description

Knowledge, skills and abilities

• Leadership
• Good communication skills
• People skills
• Problem-solving
• Organization Skills
• Adaptability
• Effective time management
• Ability to work under pressure
• Computer skills: Basic MS Excel, Word, Outlook
• Buildsmart experience advantageous

Qualifications:

• Minimum 2 years of reception, administration and office management experience
• Must have Matric
• Tertiary Qualification in Bookkeeping/Business Administration advantageous

Job Type: Fulltime

Salary: R10,000.00 R12,000.00 per month