Project Administrator - South African Reserve Bank

The main purpose of this position is to perform general project administrative support functions to ensure the smooth running of projects within the Business Systems and Technology Department (BSTD) of the South African Reserve Bank (SARB).

Detailed Description

The successful candidate will be responsible for the following key performance areas:

• Assist in compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) in order to ensure project compliance in terms of Programme Management Office standards and procedures.
• Collate and manage project information and reports, to ensure that relevant stakeholders are adequately informed of project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle in order to maintain effective communication on all matters relating to the project.
• Update and maintain project schedules, highlighting deviations, to ensure that project timelines are adhered to, and to allow for planning adjustments.
• Maintain a project repository, to ensure that project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure follow-up of actions as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs, to allow management of project risks by the project manager.
• Contain and follow up on project activities in the absence of the project manager, to ensure project continuity.
• Maintain the financial spreadsheet in order to keep track of payments. This includes liaising with vendors and information technology financial management to ensure timely payment of invoices.
• Process invoices for payments.
• Assist with resource allocations.

Job Requirements

To be considered for this position, candidates must be in possession of:

• a Higher Certificate (NQF 5) in Project Administration or Project Management;
• the minimum of 2–5 years experience in a project administration environment; and
• solid knowledge of the project management discipline, with an emphasis on project administration.

Additional requirements include:

• analytical and problem-solving skills;
• a learning focus;
• a drive for results;
• teamwork;
• verbal and written communication skills;
• flexibility; and
• a service and stakeholder focus.