Strategic Office Assistant - Kaelo Engage

The Strategic Office Assistant will be responsible for assisting the Kaelo Executive Chairman.

Accountable for performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision-making.

Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline.  Looking for a confident engaging individual that will represent the organization well with a desire to grow and get involved in the initiatives of the Strategic Office. You will need an entrepreneurial mindset and will be responsible for bringing strategic projects to life.

KEY OUTCOMES

Administration

• Arrange calls and meetings
• Compose correspondence
• Human Capital Management and admin support for the relevant business team
• Manage projects on the go to ensure that timeframes are met

Travel and Event Management

• Book and schedule all travel arrangements
• Assist with the planning and implementation of Kaelo functions including regional meetings, company and client events, CSI initiatives, etc.

Governance and Project Management

• Minute meetings, forums, and committees ensuring risks, actions, issues, and decisions are documented
• Gather feedback on outstanding action items

Planning and Reporting

• Facilitate internal communications (distribution of information and schedule of presentations)
• Compile strategic executive and board-level reports, communications, and presentations

Financial and Budget support

• Credit card claims and reconciliations
• Manage / order stationary
• Management accounts presentations and support
• Finance and payroll support for your business areas

Personal support

       In addition to the above, the successful candidate may be required to provide assistance with personal errands

Strategic Projects

• As part of the strategic office, the successful candidate must have the analytical capability, be able to test commercial assumptions and research new markets and new products.
• Take ownership of projects that support the realization of the division’s strategy including the formulation of business cases, seeking approval from the various forums, and using the current implementation processes to ensure successful delivery
•        Enable and operationalize strategic initiative

Qualifications

PERSON DETAILS: WORK EXPERIENCE

REQUIRED

• To ensure the best culture fit, the candidate should have the ability to think smartly and logically, display resilience, show initiative, and have a generally positive attitude.

EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

• Matric

PREFERRED

• Work Experience as a Personal/Executive Assistant/Executive Associate
• Graduate of business degree
• Experience on MS Office Suite

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

• Advanced Microsoft Office skills
• Excellent verbal and written skills

Additional Information

• Accountability
• Action orientated
• Communication
• Business writing and presentation skills
• Problem-solving skills
• Creative thinking         
• Strong relationship skills
• Growth and development mind-set     
• Planning and organization
• Resilient and adaptive     
• Systems thinking and connecting ability     
• Professional and brand-conscious