Admin Clerk at Distell Group Limited

Applications are invited to apply for the above mentioned position to be based at Adam Tas, within CoE SHERQ Department . The successful applicant will report to the Group Manager SHERQ .

Purpose of the role:

To provide a world-class quality assistance and administrative support to ensure the smooth operation of the Division. To provide an effective front-office service as well as a high performance back office support programme. This includes assisting with special projects to improve effectiveness and efficiency, to network and build relationships with key external and internal stakeholders.

Key Performance Areas would include, but are not limited to:

• Co-ordinate and assist with the annual budgeting process
• Monthly cost centre variance reporting and control
• Prepare spread sheets and related analysis
• Assist with the co-ordination of specific projects
• Manage invoices and arrange payment thereof as and/or when required
• Controlling of promotional liquor
• Processing and control of procurement documentation
• Business travel arrangements
• Diary management, meeting and forum scheduling and taking of minutes, as required
• Arranging of various functions/events such as team conferences, workshops and/or meetings
• General administration including stationery control, typing, filing and other ad-hoc tasks
• Efficient routine office administration including stationery, office equipment, typing, filing and other Ad-hoc tasks
• Provide administrative assistance to the department
• Preparation of professional presentations
• Provide a high standard of customer service to all internal, external customers, suppliers and colleagues

The successful candidate must have the following experience/skills:

• An admin/secretarial or relevant qualification.
• Minimum of 3-5 years proven secretarial/ admin experience within a similar environment.
• Strong administrative, organizing and numerical skills.
• Computer literate in MS Office Suite and SAP experience will be advantageous.
• Maintain a high level of confidentiality and professionalism.
• Excellent interpersonal and communication skills (verbal and written).
• Must be able to work independently, accurately and under pressure.
• Strong numeracy skills and financial reporting experience.
• High attention and adherence to detail.
• Be able to communicate and work across-functions.
• Must be able to work independently, accurately and under pressure.
• The ability to multi-task.
• A self-driven, pro- active and motivated person with an open mind and a positive work ethic.