Distell Group Limited Administrative / Secretarial Jobs in South Africa
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Applications are invited to apply for the above mentioned position to be based at Adam Tas, within CoE SHERQ Department . The successful applicant will report to the Group Manager SHERQ .
Purpose of the role:
To provide a world-class quality assistance and administrative support to ensure the smooth operation of the Division. To provide an effective front-office service as well as a high performance back office support programme. This includes assisting with special projects to improve effectiveness and efficiency, to network and build relationships with key external and internal stakeholders.
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Key Performance Areas would include, but are not limited to:
- Co-ordinate and assist with the annual budgeting process
- Monthly cost centre variance reporting and control
- Prepare spread sheets and related analysis
- Assist with the co-ordination of specific projects
- Manage invoices and arrange payment thereof as and/or when required
- Controlling of promotional liquor
- Processing and control of procurement documentation
- Business travel arrangements
- Diary management, meeting and forum scheduling and taking of minutes, as required
- Arranging of various functions/events such as team conferences, workshops and/or meetings
- General administration including stationery control, typing, filing and other ad-hoc tasks
- Efficient routine office administration including stationery, office equipment, typing, filing and other Ad-hoc tasks
- Provide administrative assistance to the department
- Preparation of professional presentations
- Provide a high standard of customer service to all internal, external customers, suppliers and colleagues
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The successful candidate must have the following experience/skills:
- An admin/secretarial or relevant qualification.
- Minimum of 3-5 years proven secretarial/ admin experience within a similar environment.
- Strong administrative, organizing and numerical skills.
- Computer literate in MS Office Suite and SAP experience will be advantageous.
- Maintain a high level of confidentiality and professionalism.
- Excellent interpersonal and communication skills (verbal and written).
- Must be able to work independently, accurately and under pressure.
- Strong numeracy skills and financial reporting experience.
- High attention and adherence to detail.
- Be able to communicate and work across-functions.
- Must be able to work independently, accurately and under pressure.
- The ability to multi-task.
- A self-driven, pro- active and motivated person with an open mind and a positive work ethic.
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