Secretary I (Conveyancing - Bonds) at Adams Adams

The position will entail attending to the initial steps to be taken when receiving bond instructions up until finalising of files after matters have registered at the relevant deeds office. Duties include, but are not limited to the following:

Duties and responsibilities

• Downloading instructions from banks, updating of conveyancing systems, perusal and interpretation of applicable conditions;
• Performing and interpreting person-and property searches;
• Opening of files and preparation of statements of account;
• Contacting clients, preparation of initial correspondence to clients and transfer attorneys;
• Preparation and sending of weekly reports to clients, banks and linked attorneys;
• Preparing compliance packs for uploading on Stordoc;

• Attending to all financial aspects of transactions, including collection of costs/disbursements from clients and attending to general accounting queries;
• Finalising of files including following up and delivering of security documents to banks.

Skills and knowledge

• Good knowledge and understanding of bonds in general;
• Ability to interpret bond instructions and understand conditions to be complied with;
• Understanding and interpreting deeds office records;
• Good command of the English language;
• Excellent communication skills and ability to liaise with clients in a professional and effective manner;
• Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
• Ability to work independently and to effectively manage high volumes of work;
• Team player with good interpersonal skills, showing an eagerness to assist others within the department;
• Typing speed of 45+ words per minute;
• Meticulousness and attention to detail, managing a neat and organized work station;
• Experience in Investec bonds will be an added advantage;
• Fully conversant in Microsoft Office and experience with LexisConvey, L@W/E4 and Stordoc.

Qualification/s

• Matric or equivalent qualification.
• Secretarial Diploma with excellent typing skills
• Minimum of 1-2 years’ experience in conveyancing environment, specifically Bonds