Depot Controller - Polokwane at RCL Foods

Are you looking to sweeten your career by joining one of South Africa’s leading food companies? RCL FOODS is on the hunt to find a Depot Controller to join our Baking operation for our Ellisras Depot in Polokwane. The incumbent will be responsible for managing and maintaining the fleet and the transport team in the depot, thereby ensuring that productivity and performance are maximized along with controlling the inbound and outbound processes and stock handling in order to maintain efficiencies within the depot warehouse. The Depot Controller will report directly into the Bakery Manager.

Duties & Responsibilities

Inbound Control

• Control the inbound process and manage the capturing of stock on the SAP system Activate internal material movement, incorporating order placement; product picking; and movement to truck for dispatch. Monitor product shelf life

Outbound Control

• Control the functions of outbound and manage and facilitate the process of loading goods onto trucks

Customer Liaison

• Deal with issues around damaged stock or stock shortages.
• Notify customers should any transport incident have a likely impact on delivery.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on point of receiving, making use of the SAP System.

Stock Control

• Ensure stock is in the right location through the management of daily cyclic counts.
• Ensure staff are properly rotating stock Monitor production and expiry dates on all inbound and outbound products.
• Track inbound/outbound damage trends, establish root causes and take the appropriate corrective action.
• Ensure cyclic counts are conducted prior to stock takes.
• Prepare for and initiate monthly stock takes

Warehouse Maintenance Management

• Manage and monitor the condition of the warehouse

Fleet Control

• Manage the daily schedule and check the job cards Management of drivers
• Monitor transport performance
• Consolidate, on an ongoing basis, accident/incident reports that display each driver’s conduct and make appropriate decisions on the sanction depending on the severity of the incident.
• Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
• Analyse the details on the monthly vehicle inspection sheets and take the necessary action.
• Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.

Manage routes

• Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
• Ensure that all traffic fines have been paid correctly and promptly.
• Control fuel-related issues regarding hired and Vector trucks.

Compliance Control

• Handle proxy responsibilities.
• Ensure that all drivers have valid driver’s licences and PDP’s.
• Ensure all staff members comply with health and safety requirements.
• Investigate and report on all injuries on duty (IOD’s).
• Implement safe working procedures.
• Ensure staff understand and comply with the standards set by ISO 22 000 and HACCP.

Security Control

• Investigate hijacking incidents
• Ensure that all stock leaves the warehouse with proper documentation. Issue stock counts on key lines such as “ready to eat” products (e.g. polony) on a daily basis and analyse results.

Team Supervision

Train staff on the Standard Operating Procedures Conduct monthly meetings Manage staff performance

Minimum Requirements

• A 3 year national diploma in logistics, fleet and/or warehouse management Valid Code EB drivers' license
• A minimum of 3 years management experience in a similar environment SAP system knowledge & experience will be an added advantage Inbound, outbound and stock handling processes Knowledge of Transport and road regulations and bylaws