DHL Group Supply Chain / Logistics / Warehousing Jobs in Cape Town
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Job Purpose:
To co-ordinate, control, plan and manage all aspects within the Import, Export and Cross Trade procedure. The Operations Shipping Clerk a vital link within the supply chain process and must have extensive knowledge on both local and destination requirements.
In this Operations Shipping Clerk position
Invoicing
- Shipping clerk will arrange for all invoices to be processed on X3 and Pastel
- Invoices will be forwarded to relevant offices
- Invoices will be filed in relevant files
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Exports/Airfreights shipments
- Arrange works orders as per X3 requirements
- Work orders to be handed over to Procurement for worksheets
- Prepare checklist for factory
- Make bookings with shipping lines as per orders on X3
- Update the packing order
- Once booking is confirmed, arrange to send ZAC all relevant documents and invoices
- Send all packing info to despatch for packing preparation
- Monitor stacks and once stacks is confirmed, liaise with Transporter via packing order of packing dates
- Arrange collections of X3 local order with relevant personnel
- VGM information to be sent to agents and transporter for Navis purposes
- Once vessels are shipped, check and approve bills
- Create packing lists for all IHO's
- Once all packing lists/ bills / Comm inv completed, arrange to send to IHO via courier
- Customs documents to be filed in shipment file as well as on Customs folder
Acquittals
- Opening 470.03 files
- Retrieving documents from ZAC/FLOW for acquittal purposes
- Liaising with factory supervisor on cutting sheets
- Liaising with ZAC on outstanding documents
- Liaising with despatch team on Customs Stock Sheets
Customs/ITAC
- Prepare documents for all Duty brought to account shipments (welding rod etc)
- Assist despatch team with Customs Daily Worksheets
- Prepare documents for financial manager for VAT claims
- Assist Ops manager when there is a Customs Inspection of stock
- Apply for Imports permits
- Ensure all exports /airfreights and applicable courier files have all their customs docs in file
- Ensure month end acquittal sheets are updated
Imports
- Send all imports documents with the Clearing instructions to ZAC
- Update the imports schedule
- Provide despatch team with documents of expected imports
- Liaise with Transporter to ensure containers are delivered within shipping line free days
- Once imports are delivered, arrange all invoices for Ops manager for authorisation
- Ensure all customs documents are filed in shipment file
Courier
- Get quotes for Courier shipments
- When quotes are accepted, arrange collection Waybill and Invoice (when applicable)
- Send tracking updates to all necessary parties to keep them informed
Other
- Assist team when there is absenteeism or when help is needed
- Assist despatch team with loadings / offloadings when needed
- Assist ops manager when there is teambuilding or events happening
- Assist in other departments when there is a real need
- Assist finance manager with documents for VAT submission
- Finalise month end stock with ZA001/ZA003/ZA004/ZA111/ZAX and SCM(Vinliners)
- Work with management team to achieve all Objectives and Management systems
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Now, here is what we need from you!
- Computer Literate – All MS Programs
- Ability to work in a team environment and transfer of knowledge to team members
- Punctuality and time management skills are essential elements of this position.
- Ability to work under extreme pressure with minimal supervision.
- Ability to communicate effectively on all levels
- Strong problem-solving mentality
- Ability to use initiative and be a self-starter
- Outstanding Customer relationship skills a necessity
- Ability to use sound judgment, manage risk and anticipate impact on overall business.
- Education: Diploma in Business Administration or any other related field.
- Must have a matric
- Experience: Minimum of 3 years in working experience in a marketing, operations or sales position, preferably working as junior personnel in the account management department.
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