Eastern Cape Provincial Government Administrative / Secretarial Jobs in Eastern Cape
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Duties
Provide registry services.
- Attend to clients.
- Manage telephonic and other enquiries received.
- Receive and register hand-delivered mail/files.
- Manage incoming and outgoing correspondence.
Receive all mail.
- Sort, register and dispatch mail.
- Distribute notices on registry issues.
- Render an effective filing and record management service.
- Opening and closing files according to the record.
Classification system.
- Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
- Complete index cards for all files.
- Operate office machines in relation to registry function.
- Open and Maintain Franking Register.
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Frank post, record money, and update register daily.
- Undertake spot checks on post to ensure no private post is included.
- Lock post in post bags for messengers to deliver to the Post Office.
- Open and maintain the admittance register.
- Record all valuable articles as prescribed in the remittance register.
- Hand delivers and sign remittances to Finance.
- Send wrong remittances back to sender via registered post and record the reference number in the register.
- Keep daily record of number of letters franked.
- Process documents for archiving and/ disposal.
Electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile list of documents to be archived and submit to the supervisor.
- Keep records for archived documents.
Requirements
- A National Senior Certificate.
- No experience, however, exposure in the environment will be an advantage.
Competencies
- Knowledge of registry DUTIES, practices as well as the ability to capture data, and operate computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
Locations:
- Alfred Nzo
- Amathole
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