Secretary at Ciazcon

Currently we are searching for a Secretary for Johannesburg, South Africa.

 

Responsibilities of this Post:

• Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director's subordinates.
• Coordinate the Director's respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary.
• Respond to routine correspondence within limits of authority.
• Screen all visitors to the office of the Director.

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• Interpret and implement the Director's instructions and administrative requirements.
• Ensure the smooth running of the office in the Director's absence by either handling or delegating important matters.
• Prepare professional, accurate, and high quality electronic presentations and documentation.
• Make local and international travel reservations and itinerary bookings, including arranging appointments.
• Arrange and coordinate meetings / workshops with employees and external delegates.
• Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports.

 

Requirements of this Post:

• Tertiary qualification.
• Two years experience as a Personal Assistant or Exec Secretary.
• Computer literate.
• Excellent typing skills and Presentation ability.