Reception / Office Manager - New Southern Energy



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Responsibilities and Duties:

Finance duties:

  • Credit Card reconciliations
  • Balancing of creditors' accounts for payment on a monthly basis
  • Preparing payment batches for weekly pay runs
  • Assisting with clearing out bank recon items
  • Assisting with purchasing of computer equipment
  • Occasionally submitting requisitions on behalf of project execution members
  • Assisting other staff members with Buildsmart procurement capturing/issues
  • Petty cash management and maintenance
  • Assisting with stock transactions/movements and stock counts in the system

Admin duties:

  • Keeping the reception area clean and tidy
  • Looking presentable and being courteous
  • Arranging delivery of tools/machinery to sites when needed
  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Monitoring vehicle and key management, sign in sheets
  • Managing phone calls and correspondence (email, letters, packages etc.)
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submitting timely reports and preparing presentations/proposals as assigned
  • Communicates with relevant agencies for travel and accommodation for staff
  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
  • Drafts, formats, and prints relevant documents
  • Take meeting notes when necessary
  • Maintaining accurate records for employee leave requests
  • Assist with Medicals and WAH training bookings

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Office duties:

  • Stock up on water supply when its low
  • Manage the office cleaners to ensure office is always neat and tidy
  • Groceries and office toiletries stock up
  • Stationery supply
  • Contact building management for any issues at the office

Candidate Description

Knowledge, skills and abilities

  • Leadership
  • Good communication skills
  • People skills
  • Problem-solving
  • Organization Skills
  • Adaptability
  • Effective time management
  • Ability to work under pressure
  • Computer skills: Basic MS Excel, Word, Outlook
  • Buildsmart experience advantageous

Qualifications:

  • Minimum 2 years of reception, administration and office management experience
  • Must have Matric
  • Tertiary Qualification in Bookkeeping/Business Administration advantageous

Job Type: Fulltime

Salary: R10,000.00 R12,000.00 per month

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How To Apply

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