Personal Assistant: Legal Department - OUTsurance

We are looking to employ a Personal Assistant with outstanding administrative and communication skills. The Personal Assistant is expected to have superb organisational, and planning skills. The individual must be reliable with the ability to multitask and acclimatise in a fast-paced environment

Job Description

Responsibilities:

The successful individual would be responsible for, but not limited to the following:

• Reporting to management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal & external client’s and answering calls
• Making travel arrangements when required.
•  Managing internal and external correspondence on behalf of management.
• Scheduling appointments, maintaining an events calendar and sending reminders.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Events planning and Executing
• Ordering office supplies and replacements
• Observing best business practices and etiquette.
• Provide general administrative support to the Claims team
•  Responsible for managing Adhoc Projects

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Competencies

The successful individual would need to demonstrate the below listed competencies at an advanced level:

• Very strong interpersonal skills and the ability to build relationships
•  Problem-solving with strong decision-making mindset
• Takes initiative and works under own direction
• Upholds ethics and values and demonstrates high levels of integrity
• Engages professionally
• Methodically plans and organises tasks and projects
• Works meticulously always demonstrating a very high level of attention to detail
• Adapts and responds positively to change
• The ability to multitask and handle stress
• Confidentiality in handling sensitive business, professional and personal issues

Qualifications

Essential

•  3 years of Experience in a similar role is non-negotiable
•  Proficient in MS Office Suite at an advanced level
•  Business writing skills
• Strong analytical abilities
•  Have a valid driver’s license and  own a car

Advantageous

• Have a tertiary qualification

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Additional Information

In accordance with OUTsurance Insurance Company Ltd Employment Equity goals, preference will be given to individuals who meet the job requirements and are from the various designated groups. the role requires a placement on a 3-month fixed contract.