Project Administrator - MWeb

Main Purpose of the Job:

Support the Product Owner with project management duties by overseeing and performing administrative functions related to a key programme which aims to increase digitisation and automation throughout the organisation. This is a fixed-term contract for a 12-month period.

You will primarily be required to create, organize, maintain and update accurate project-related metrics, dashboards and reports. Other functions include scheduling and coordinating project meetings, workshops, and agendas, writing and distributing minutes for project meetings and workshops as well as maintaining issues/action point registries.

You will be required to produce frequent project status reports and other information radiators with various stakeholders within Mweb. These radiators must show project status, and risks with mitigating actions as well as tracking against important delivery milestones. Independently coordinate selected key activities of large complex projects. In some instances, you will also be required to manage selected small projects on your own.

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Job Output:

• Compile detailed project plans.
• Compile and distribute detailed information radiators.
• Take ownership of impediments and initiate appropriate corrective actions where required.
• Coordinating meetings, minutes and workshop agendas.
• Present status updates to various stakeholders on the progress of project delivery.
• Manage scope changes, adjust delivery plans accordingly and communicate to relevant stakeholders.
• Manage technical relationships with external partners and (their) 3rd party deliverables.
• Propose new and improved processes when required.
• Set clear goals for the development team to achieve.
• Coordinate software development team members and assigns tasks and milestones to individuals and groups.
• Assist with project management for selected project activities.
• Facilitate project closure activities (such as post-mortems, retrospectives and lessons learnt) for continuous improvements for projects.

Skills and Competencies:

• Excellent verbal and written communication skills.
• Ease in performing administrative functions with high-level complex IT projects.
• Ability to work in a hybrid software project management environment (structured waterfall for high-level governance with agile for implementation and delivery)
• High-energy demeanour
• Highly structured mindset
• Deadline driven
• Great facilitation skills.
• Excellent organisational, planning and presentation skills
• Ability to manage multiple teams (both virtual and dedicated resources)
• Proven leadership ability
• Decisive
• Self-motivated and capable of managing multiple priorities and tasks as delegated
• Team player with the ability to work in a collaborative environment
• Excellent interpersonal skills
• Comfortable and receptive to change.
• Enjoys working in a challenging and fast-paced environment.

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Qualifications:

• Tertiary education with a minimum of 5 years of project administration or project management experience.
• A diploma in Project Management or similar qualification is required.
• PMP, PRINCE2 or similar (Agile) accreditation is highly advantageous

Experience:

• Minimum of 5 years of project administration experience
• Experience in agile software development, especially in the Agile Scrum Master role.
• Experience in working with technology or software-based products.
• Proven track record of being intimately involved in the management of successful software projects.