Procurement Officer, Maintenance - KFC

Key Accountabilities:

• The flow of jobs received from stores on the system with approvals of AC's and ensure it contains the correct information
• Contact contractors and suppliers to do follow-ups and get ETAs on work to be done
• Ensure weekend standby logs are actioned on the system and that all information is loaded as needed by Monday 12PM
• Obtain and submit quotes for approval by ACs and RC's
• Ensure jobs are completed on time for High, Medium, and Low priority.
• Order spares as needed from suppliers for both internal and external contractors
• Complete and close logs once feedback is received via SharePoint both internal and external
• Load quotes for SOS work on the system as soon as it is received from contractors
• Assist finance with the information needed to pay suppliers
• Invoice internal job card spares as logs are closed off on SharePoint

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• Ensure all logs are up to date per region and area by adding relevant comments on logs.
• Take phone calls in emergencies for immediate actioning and follow-up that the logs get sent from stores
• Check emails to make sure that issues are dealt with in time

Other Responsibilities:

• Standby (2 weekends per month)
• From time-to-time emergency assistance after hours

Skills and Competencies:

• Have a hands-on approach
• Excellent organizational skills and problem-solving skills
• Manage administrative procedures
• Communicating effectively and professionally in written and oral form
• Conducting organizational and administrative duties
• Coordination of people and contractors and time
• Conducting more than one task at a time
• Understanding computer applications
• Troubleshooting issues
• Being adaptable and self-driven
• Project management and prioritising
• Preparing work schedules
• Recording and reporting
• Capturing of all stock purchased

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Computer Applications:

• 1. Microsoft Office 365
• 2. Sage Evolution

 

Requirements

• 1. Matric (non-negotiable)
• 2. Procurement/supply chain related diploma or qualification will be advantageous