Personal Assistant (MMC's) - City of Ekurhuleni

Position: Personal Assistant (MMC's) x10 (Fixed term contract linked to that of the Political Office Term)

Department: Office of the Executive Mayor

Division: Office of the MMC: Various offices

Salary: R468 696 - R617 416 per annum (TCTC)

Core Responsibilities:

• Manage the office, diary and logistical arrangements in the Office of the MMC
• Manage all incoming and outgoing correspondence including prioritising and referring of correspondence to relevant departments locally, provincially and nationally on behalf of the MMC.
• Receive and screen all telephone calls within the office of the MMC as and when required.
• Develop and maintain a comprehensive filing system for the office of the MMC
• Coordinate all travelling, accommodation arrangements for the MMC
• Procurement of goods and services for the office of the MMC and facilitate payments of service providers
• Arrange and coordinate meetings, workshops, campaigns and events
• Liaise with internal and external stakeholders on matters of service delivery and political mandates
• To assist the MMC to manage and monitoring outputs, workflow and office deadlines
• Make a sound judgement on matters that are highly sensitive in nature and handle them responsibly

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Qualifications

Minimum Requirements:

• Grade 12 with a secretarial qualification or relevant equivalent NQF level 5
• Exceptional Computer literacy (MS Word, Excel, PowerPoint, Internet & E-mail)
• Excellent office management, leadership and analytical skills
• Ability to demonstrate resilience and to function effectively under pressure
• Knowledge of and interpretation of legislative framework, service delivery, imperatives and implementation thereof
• Ability to understand and observe protocol
• Experience and understanding of a political environment will be an added advantage

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful.

The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.

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