Syngenta Administrative / Secretarial Jobs in North West
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Full Job Description - Read Carefully
Role purpose
To support general business operations and all site departments by providing various administrative and financial support activities as a generalist or in a combination of disciplines in the site management functional area.
Accountabilities
- Perform normal office functions such as setting up and maintaining files;
- Review draft and finished documents for appropriate completion;
- Gather, collect, record, track and verify data and information from multiple sources
- Use software applicable to the site, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
- Support projects and processes in terms of financial tracking, financial administration and document control.
- Conduct administrative tasks (meeting bookings with external providers when required, invoice and expense claim processing, etc.)
- Support meetings and projects (meeting minutes, PowerPoint presentations, etc.)
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- Procurement for general engineering and other projects
- Process of invoices and review of invoices paid per cost centre
- Reconciliation of accounts
- Provides finance support such as generating Purchase Orders and Limit Orders and processing invoices for Maintenance and projects; processing manual payments, balancing expenses on CitiBank and PCard’s; performing invoice service entries on SAP; liaising with the Finance Department and service providers.
Critical Success Factors
Critical Qualification
Diploma or any other relevant qualification
Critical knowledge & Experience
- Requires developed specialized skills, or a breadth of skills through job-related training and considerable on-the-job experience
- Sound knowledge of Microsoft Office applications - advanced capability in MS Excel essential
- Experience working in SAP preferable
- Previous administration and financial work experience required
- Understanding of a production facility and typical procurement
- General knowledge of technical terminology an advantage
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Critical capabilities
- Self-starter, pro-active and with good interpersonal skills - ability to build rapport with all relevant stakeholders and communicate effectively (written and verbal)
- Analytical, systematic, neat, thorough & sharp thinker
- Process & detail orientated but with the ability to work within numerous & tight deadlines
- Professional disposition and able to work well in a team
- Good Communication skills
- Integrative leadership style
- Engaging constructively
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