Takealot Administrative / Secretarial Jobs in Eastern Cape
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Takealot Fulfilment Solutions (TFS), a division of Takealot Online (RF) (Pty) Ltd, is looking for a highly talented Branch Controller to join our team in Queenstown
Join Our Mission at Takealot Fulfilment Solutions | We Are TFS
Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.
Who We're Looking For:
Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission.
At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.
Job Purpose:
The Outbound Supervisor will be responsible for all stock movements out of the hub.
This position reports to the Hub Manager
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Your responsibilities can include:
Operational Duties
- Must be able and willing to work shifts.
- Ensure that all dispatches are correctly scanned out of the hub.
- Ensure that all dispatches are visually inspected for defects.
- Ensure that all outbound vehicles are loaded and released timeously.
- Ensure that dispatch documentation is checked, signed and copies distributed and filledaccordingly..
- Ensure that all receipts are correctly scanned into the hub.
- Ensure that all receipts are visually inspected for defects.
- Ensure that all inbound vehicles are off-loaded and released timeously.
- Ensure that receiving documentation is checked, signed and copies distributed and filled accordingly..
- Ensure that all staff comply with SOP’s..
- Address all deviations.
- Complete and report on all KPI measures and provide reasons for deviations.
- Ensure that all equipment under your control is used correctly and stowed away safely.
- Capture and calculate overtime accurately and ensure submission deadlines are met without error.
- Ensure that the attendance register/biometric data is accurate and to resolve any queries.
- Assist staff with administrative and operational requests.
- Manage PPE and stationary requirements effectively.
- Ensure that all staff is using the correct PPE for the task being performed.
- Ensure that operational areas are kept clean.
- Ensure that products are stowed correctly, safely and neatly.
- Ensure that all returns are processed correctly and staged for outbound.
Cost Management
- Control of expenditure and flexing of costs in line with volume fluctuations.
- Manage daily staff and overtime efficiently to ensure labour costs are controlled..
- Ensure that all procurement is done in a controlled and managed way.
- Ensure that resource productivity is measured and reported to eliminate waste.
Reporting & Admin
- All administrative documentation is labelled and filed as per procedures.
- All daily, weekly and monthly reports/ meeting minutes are up to date.
- KPI reports sent out timeously on a daily basis and are posted on notice boards
- Extract’s data and generates reports which will assist in performance tracking and decision making
People Management
- Ensure that all staff are at work and attendance is 100%.
- Train and supervise employees to carry out the functions under their control.
- All overtime and acting allowance must be approved before work is done.
- Measure and manage staff through formal staff appraisals, development, coaching and disciplinary procedures.
- Assert and drive accountability in all levels of staff.
- Supervising resources to be effective and efficient at lowest cost and according to changing needs.
SHE, Risk, Quality & 5S Duties
- Ensure 5S standards are maintained.
- Conduct daily and weekly 5S audits.
- Identify, correct deviations.
- Ensure health and safety standards are maintained and issues reported timeously.
- Assist in ensuring the facility complies to COVID19 protocols.
- Align with the Quality Management System and help to continually improve processes.
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Job Requirements
Qualifications and experience:
- Minimum of Grade 12
- Tertiary qualification preferred
Attributes required :
- Self-starter with high energy levels.
- Solutions-oriented, can-do attitude; self-motivated,
- Strong organizational & prioritization skills.
- Attention to detail.
- Ability to interact with internal & external stakeholders at all levels.
- Comfortable with change and excellent team player.
- Comfortable with learning and adapting to new systems.
- Be able to work in a pressured environment.
- Be able to complete tasks quickly & efficiently.
- Be willing to go the extra mile.
- A structured and disciplined management style
- Ability to motivate and inspire others.
- Computer literacy (excel, word, PowerPoint)
- Experience in directly and indirectly managing people to deliver continuous improvement.
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