Value Logistics Purchasing / Procurement Jobs in Gauteng
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Purpose of the Job
Responsible for Group travel arrangements / general admin / loading general & maintenance orders, assisting with queries and filing. Assisting the procurement department with various admin duties and overflow requirements.
Job Responsibilities
Maintenance
- Create Orders
- Invoices for completed jobs to be handed over for receipting
- Accurate record keeping of orders generated and invoices received
- Send Invoices and receipts to creditors for payment
- Record keeping of all invoices sent to creditors
- Filing
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Group Travel
- Process Bookings for Flights / Accommodation & Car Rental requests as received on Sharepoint
- Generate Embrace orders
- Match Invoices to orders for payments
- Recon credit card statement monthly
- Recon accommodation and car rental supplier statements, ensure payments are up to date
- Accurate record keeping
Flower Orders
- Process requests on receipt as per the flower policy
- Create, place and track orders to the supplier
- Confirm delivery is done
- Match invoice to orders and hand over for receipting
- Send invoices to creditors for payment
- Record keeping of all invoices sent to creditors
- Ensure supplier statement is up to date
- Filing
PPE
- Queries – Check order status on Embrace. Obtain information from warehouse / buyer and supply feedback to the Business Unit/s
- Assist with loading inventory orders when requested
- Assist in checking returns received, matching to paperwork
- Assist in checking exchanges, matching to paperwork
- Assist to check Sharepoint that users updated PPE issue dates
- Assist to update employee data on Sharepoint
Stationery
- Assist with loading inventory orders when required
- Create monthly internal orders for the procurement department’s requirements
Boardrooms – Catering / Refreshments
- Weekly stock check in the kitchen of cutlery and refreshments
- Create monthly orders for Boardroom refreshments
- Assist with catering / refreshments for clients and internal meetings if required
- Assist with boardroom bookings if required
- Ensuring that equipment in boardrooms is in working order
- Ensure that boardrooms are clean and tidy daily, report issues to maintenance department
General
- Filing
- Attending to day-to-day overflow requirements within the department
- Assist with report copies and binding
- Receiving & distributing internal mail
- General admin requirements
- Maintain and update the asset register bi-annually
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Requirements
Minimum Requirements
- Grade 12 (Matric)
- 3 years’ experience in admin/procurement environment
Skills Requirements
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Presentable – be able to deal with customers and suppliers in a professional manner
- Customer Relations
- Ability to multitask and perform under pressure
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