Agricultural Research Council Administrative / Secretarial Jobs in Gauteng
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Description
- Assists in coordination of projects research implementation and administration (e.g. booking of flights and accommodation for the core research team, overtime & leave schedule).
- Assist with project budgets (including petty cash), plan, and assist with procurement activities and adheres to financial administrative controls.
- Assists with capturing PDAs and PDEs for the team.
- Assist with CAPEX management
- Compiling reports
- Schedules meetings with external research collaborators.
- Provide verbal and written feedback on work activities.
- Answer incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel and departments.
- Direct and escort visitors/guests/members to appropriate destination or waiting rooms.
- Monitor visitors’ access.
- Sort and distribute correspondence, mail, messages and courier deliveries.
- Support the Mission, Vision and core values of the ARC.
- Other general administrative duties as required by the supervisor.
Requirements
- Administration/Secretarial Diploma.
- A minimum of 1 year clerical admin or receptionist and switchboard operator experience.
- Experience in working on ESS and SAGE will be an added advantage.
- Prior experience in project administration will be beneficial.
- Prior experience in petty cash management will be an advantage.
- Good Interpersonal skills.
- Telephone etiquette.
- Proficiency in MS Office,
- Excellent Communication skills (verbal and written).
- Ability to deliver excellent customer service, externally and internally as well with maintaining confidentiality.
- Experience in handling multiple tasks.
- Ability to make informed decisions quickly and execute those decisions with confidence.
- Proven experience in working with large teams.
- A Driver’s license Code 8 or 10 will be an added advantage.
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