MTN Administrative / Secretarial Jobs in Gauteng
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Responsibilities
The role is accountable for the following Key Performance Areas:
- Proactively manage the assigned Executive(s) diary, and seamlessly plan his/her itinerary, schedule and meetings.
- Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Executive office.
- Manage the day-to-day administration of the assigned Executive office and diary.
- Develop and maintain an efficient documentation and filing (electronic and hard) process.
- Cross-examine documents for Exec’s review to ensure quality control and compliance to MTN policies.
- Handle assigned Executive’s internal and external designated correspondence.
- Collate monthly activity reports from the different units within the assigned department for the exec’s review.
- Processes all requisitions for the Executive office.
Office Management.
- Coordinate the organization of social events connected to the Executive office. This includes preparing cost estimates, managing the budgets and coordinating all activities for the success of the programme.
- Local, international and personal travel arrangements for the Executive office.
- Develop and maintain an effective and efficient document filing system (both electronic and manual).
- Develop and continually improve a document tracking system.
- Managing the team’s forums/meetings (Agenda, Minutes, Matters arising, content submissions, scheduling).
- Travel arrangements for the entire team.
- Department's conference arrangements.
- Tracking of the budget and payments (budget through PO through to final payment and reflecting in the GL).
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Project management.
- Diary Coordination across the group & management for the executives
- Travel Planning and Budget Management.
- Events Coordination and Planning.
Qualifications
Education
- A good first degree, preferably in Secretarial Administration or related.
Experience
- At least three years’ experience in an administrative capacity in a reputable company.
- Experience in administrative support for top management personnel of a reputable company, with local and international operations.
Competencies
- Strong hands-on knowledge of Microsoft Office suite programs.
- Thorough knowledge of MTN general administration policies, including approval ceilings and jurisdiction.
- Importance of customer service orientation
- Good interpersonal relationships with different levels of management.
- Customer and service orientation.
- Maintains poise and confidence under pressure.
- Good communications skills.
- Ability to work with little or no supervision and produce excellent results.
- Excellent computer skills.
- Strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities
- Discretion. Maintaining confidentiality and exercising discretion is essential
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