Anglo American Administrative / Secretarial Jobs in Northern Cape
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As Personal Assistant, SHEPS & Contractor Management, you will provide services as required, and your responsibilities will include but not limited to:
Health and Safety Practices
- Adhere to all health and safety practices and requirements.
- Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
- Active participation in SLAMs, HPHs, relevant Risk Assessments and close-out of all Safety Actions.
Performance and Delivery
Logistics Management:
- Arrange travel, visas, and accommodation for the SHEPS department by consulting with travel agents and relevant parties.
- Organise and coordinate all visits of Consultants, stakeholders and DMPR for the department according to procedures.
- Compile, coordinate, and monitor the departmental calendars.
- Book meeting rooms, catering, and equipment.
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General Office Administration:
- Perform effective and efficient general office administration such as diary management and order processing, thus contributing to achieving the team's objectives.
- Order stationery and other consumables for the Department.
- Take minutes for HOD’s meetings.
- Assist team members with time-related activities.
- Responsible for all ad-hoc administrative activities.
Financial Management:
- Process Requisitions & SAP orders.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
- Distribute relevant documents to appropriate internal and external stakeholders (memos, DMR reports, legislative information, etc.).
- Perform a background search for documents necessary for ad hoc and formal inquiries (WIs, one-pagers, memos, etc.) and present them to the SHEPS management team.
Monthly Reporting:
- Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).
- This role is in the SHEPS & Contractor Management (SHEPS & CM) at a Band 9/A3 level reporting to the Manager SHEPS & Contractor Management.
Qualifications:
- Grade 12 / N3
- Secretarial Certificate or relevant on NQF4
- SA Drivers Licence
Experience
- Possess 3-5 years of experience in personal assistance and office administration, demonstrating advanced organisational and administrative knowledge.
- Good comprehension of MS Office, SAP and Excel.
- Proficient in organisational tools and techniques, able to maintain effective workflows.
- Knowledge of data analysis and prioritisation, with the ability to make informed decisions based on metrics.
- Knowledge of professional service and client support, deep understanding of their needs and requirements.
- Experienced in working collaboratively with teams, focusing on knowledge sharing and cross-functional assistance.
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