South African Bureau of Standards Accounting / Finance Jobs in Gauteng
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Purpose Statement
- To ensure that all travel-related expenses are recorded on the relevant system and suppliers are paid within the stipulated times.
Duties and Responsibilities
Functional Management
- Receive travel claims for three categories of travel i.e. domestic, international and regional for all SABS employees.
- Perform audits on all approved claims by ensuring that the advances paid reflect on the claim.
- Ensure that all valid and original supporting documents are submitted and that the claim is in line with the AS25 and the SABS travel policy.
- Adjust claims where required as per policy, reject if adjustment needs to be done or additional documentation needs to be submitted
- Generate payments to consolidate with Accounts Payable table
- Reconcile applicable suspense and expense accounts (travel expenses) by employee on a monthly basis.
- Generate a journal on a monthly basis for all adjustments or correction on reconciliations
- Generate a journal on a monthly basis to deduct all advances outstanding for claims not completed after 30 days.
- Generate report for deductions to be done by Payroll division
- Follow up on outstanding items over 60 days
- Follow up on approval of claims or submission of documentation.
- Generate weekly report for employees to be blocked from travelling and payment due to non-submission of expense claims.
- Inform Travel Agency of employees that are barred from making company bookings.
- Ensure that all outstanding claims are audited within the guidelines of the policy.
- Ensure the filing is completed timeously.
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Risk and Compliance Management
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit and regulatory requirements
- Maintain quality risk management standards in line with ISO and regulatory requirements
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Stakeholder Management
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation's reputation.
- Represent and participate in the organisation's committees and task teams when required.
- Convene and attend meetings and present relevant information stakeholders when required.
- Ensure efficient communication to all auditors and other finance team members
- Ensure the provision of excellent customer service
- Resolve queries and problems within span of control and within agreed time frames.
- Follow up on unresolved queries, complaints where required
- Liaise with relevant stakeholders regarding follow-up of information, as required.
Minimum Requirements
Qualification
- National Diploma / Diploma in Financial Accounting (NQF Level 6)
Experience
- 3 years of relevant work experience in Accounts Payable or Payment Management
- Travel expense accounting experience is essential
- JDE experience is preferred
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