Central Energy Fund Administrative / Secretarial Jobs in South Africa
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JOB PURPOSE:
To provide administrative and operational support to the Risk Management function by assisting in the maintenance of risk registers, scheduling risk assessments, and capturing data risk reports.
KEY PERFORMANCE INDICATORS
Risk register administration
- Maintain and update risk registers and control logs.
- Ensure proper filing and storage of risk-related documentation, including registers, reports, and correspondence.
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Risk Assessment Coordination
- Support the scheduling, minute-taking, and record-keeping of risk workshops, training sessions, and compliance meetings.
- Capturing and circulating the minutes
- Document workshop proceedings.
Risk Reporting
- Coordinate and maintain case files, pleadings, and legal correspondence related to ongoing litigation or disputes.
- Liaise with external legal counsel, ensuring all required documentation is provided on time.
- Track litigation timelines and key milestones, keeping the Senior Legal Advisor informed.
Legal Office administration and Stakeholder engagement
- Assist in gathering and compiling risk data from business units.
- Responsible for keeping Risk trackers updated and accurate.
Compliance coordination support
- Track compliance with internal control requirements.
- Facilitate the capturing and tracking of key internal controls and self-assessments.
- Liaise with departments for control evidence and verification documentation.
- Monitor and follow up on compliance submissions and outstanding risk mitigation actions.
- Responsible for keeping the risk register updated and accurate
- Inform the Compliance Officer of items that require attention.
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Administrative Support
- Maintain filing systems
- Coordinate team meetings, agendas, and minutes
- Manage document version control
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
- Matric and certificate (NQF5) in Risk Management / Office Administration.
- More than 1 to 2 years' experience in a risk, compliance, audit or governance support role, preferably within a regulated environment or public entity.
- National Diploma (NQF 6) in Risk Management /Auditing / Compliance is preferred, but a degree in the above and including BCom, BCom Commercial, will be an added advantage.
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
- Basic understanding of risk management principles and frameworks
- Familiarity with risk registers and risk assessment processes
- Knowledge of PFMA, Treasury regulations and King IV (basic)
- Document management and version control
- Administrative skills, organising and scheduling skills
- Professional Communication skills, effective written and verbal communication
- Computer literacy (MS Office, particularly Excel; risk management tools advantageous)
- Integrity and confidentiality
- Detail-oriented, service-oriented, and completion-oriented.
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