Legal Aid South Africa Administrative / Secretarial Jobs in Western Cape
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KEY OUTPUTS
- Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
- Manage administrative functions from a compliance and operational effectiveness approach.
- Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
- Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
- Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
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- Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
- Management and monitoring of local office contracts to ensure compliance and value for money.
- Management and monitoring of the correct use of petty cash.
- Management of infrastructure and fixed assets.
- Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
- Management of over and under expenditure to ensure budgetary control.
- Efficient vehicle and fleet management.
- Manage a diverse team to ensure efficiencies and accountability.
COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED
- National Senior/Matric certificate, plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
- A Supply Chain Management qualification will be advantageous.
- A valid driver’s licence.
- Five (5) years of administrative experience.
- Two (2) years of relevant management experience.
- Supply Chain Management experience.
- Understanding and application of basic computer software packages.
- Ability to develop and implement operational plans.
- Leadership and problem-solving skills.
- Resource and risk management.
- Business writing and project management skills.
- Ability to compile and interpret reports and statistics.
- Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment, for example: working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
- Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.
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