South African Broadcasting Corporation Administrative / Secretarial Jobs in Gauteng
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DUTIES AND RESPONSIBILITIES
OFFICE MANAGEMENT
- Establish and maintain good relations with all staff, management, and stakeholders
- Planning, organising and scheduling the Chief Operating Officer’s diary, including electronic diary management, scheduling of meetings and calendar events.
- Manage changes, actions and reminders
- Ensure that all correspondence for noting and approval by the Chief Operating Officer is administered timeously
- Coordinating and monitoring of the office resources to ensure that all is in working order.
- Effective handling of client complaints and enquiries.
- Ordering stationery and any consumables required by the Office of the Chief Operating Officer
- Co-ordination meetings with internal and or external stakeholders.
- Management of all office expenses.
- Provide Support to office of the Chief Operating Officer, inclusive of Administration and logistical support
- Attend to any outstanding actions resulting from meetings arranged and/or attended
- Coordinate the timeous receipt of Board and Exco packs for these meetings
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LOGISTICAL ARRANGEMENTS
- Processing of the information system for approval.
- Arranging and coordinating all special events/ functions/ seminars/ conferences/ workshops.
- Coordinating all logistical arrangements (including flights, car hire, accommodation etc.).
DOCUMENT MANAGEMENT
- Timeous and accurate preparation and management of documentation
- Effective management of the filing system ensures easy retrieval of information and all records.
- Ensuring that all sensitive documents and or information are managed appropriately.
- Ensuring effective processing of documents in-and-out of the office of the Group Executive and implementing an effective document follow-up and/or tracking system.
MINIMUM REQUIREMENTS AND EXPERIENCE
- National Diploma in secretarial/administration or any other equivalent tertiary qualification.
- 5 years’ experience as a secretary or similar role.
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KNOWLEDGE:
- General knowledge.
- Computer literate - Microsoft Office and in particular Excel, Word and PowerPoint, SAP (preferred but not critical), the Internet etc.
- Creativity and innovation.
- Proactive and action-oriented.
- Establish and maintain good relationships.
- Good written and verbal communication skills
- Attention to detail.
- Planning and organisation.
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