Admin Controller: Stellenbosch - Heineken

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities & Requirements


Purpose:

To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports

Key Responsibilities:

Strategic & Financial Results 

  • Successful delivery of the Record to Report strategy to maximize accuracy and efficiency. 
  • Effective and efficient delivery of departmental admin performance. 
  • Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives. 
  • Monthly reconciliation reports completed 
  • Assist department with monthly and weekly reporting duties
  • Participate in Internal and External quality control and audit processes. 
  • Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets 
  • Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre) 
  • Distribute comprehensive monthly reports and follow up on variances of 5% and above 
  • Minimal Variance Reporting and Income Statements in line with budgets 
  • In accordance with Internal Control Checklist QMS Procedures followed


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Operational Results 

  • Effective and efficient delivery of department admin management and controls. 
  • Purchase Requisition or Purchase Orders captured accurately 
  • Processing of goods receipts for services 
  • Assist / follow up of outstanding accounts 
  • Accurate and timeous capturing of the daily transactions  
  • Create customers and processing of invoices for intergroup services
  • Processing of journals 
  • General financial administration and drawing and circulation of financial and business performance reports to assist management  
  • Perform filing and maintain admin housekeeping 
  • Ensure that the QMS (Quality Management System) forms are updated and maintained 
  • Create purchased orders for department
  • Feedback from managers on quality of work - accuracy and speed 
  • Maintaining confidentiality 
  • Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
  • Daily clearance of relevant SAP line items 
  • Document numbers captured and updated on SAP 
  • Confirmation sheet on Share drive/Livelink 
  • Follow up on Sundry Customer/Payable Account
  • Correctness and according to QMS procedure 
  • Workflows completed 
  • Relevant and valid information included 
  • According to ICC Procedures 

Customer & Relationship Results 

  • Build effective relationships with external and internal stakeholders 
  • Provide a high standard of customer service to all internal and external customers 
  • Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis 
  • Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors 
  • Team meetings held every week, agenda, minutes and action plans implemented and followed. 

Innovation & Improvement Results 

  • Innovation and business improvements in support of operational and sales goals 
  • Participate in departmental projects
  • Implement a standardised programme to ensure cost efficiency 
  • On-going and as required 
  • Bulk purchasing implemented at Brand Homes 


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Leadership Results 

  • Take responsibility of own performance goals and personal growth 
  • Culture Shaping Survey IDP in place 
  • Managing your career (EPMS Scorecard and Career Plan in place) 
  • Culture Shaping Index  
  • Success Factors Analytics 

Education & Experience:

  • Tertiary Accounting Training (University or Technical College) 
  • At least 5 years of experience in administrative and financial services and controls
  • SAP Knowledge 
  • PR Skills (Friendly, Courteous, Professional, Helpful) 
  • Computer Literate 
  • Good Team Player 
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