General Assistant: Stores - South African Bureau of Standards

Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

Purpose Statement

To provide assistant support and related services to the Stores within the SABS to ensure that service delivery is optimised.

Duties and Responsibilities

Functional Management

• Receive, accept and store all materials into the Store as per standard operating procedures.
• Responsible for the driving and collection of ordered items on behalf of the Store.
• Escalate any problems when registering goods received for the Store.
• Record and update relevant good received and logistics information in the required system, as per Store procedures.
• Liaise with internal Business Units when dispatching to ensure that materials are allocated to the correct stakeholder.
• Provide meaningful support services within the Store as and when required.
• Assist stakeholders to make arrangements or to issue instructions for delivery of materials.
• Receive relevant supporting documentation from business units and suppliers regarding receiving and dispatching of materials.
• Observe and adhere to all operational protocols and standard operating procedures in the completion of duties for the Store.
• Ensure that the relevant store supplies are adequately stocked at all times.
• Assist in the capturing of GRVs (Goods Received Vouchers) timeously and accurately.
• Assist in conducting regular stock count and reconcile supplies to the relevant system.
• Identify the need for the replenishment of required stock.
• Assist in the compilation of relevant information and reports as required by stakeholders.
• Ensure that all documents are filed, and information managed appropriately in line with legislative and standard operating procedure requirements.
• Report any deficiencies of relevant systems.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Adhere to all relevant laws, policies, prescribed training (e.g. OHSA) and standard operating procedures throughout the organisation.
• Implement a learning culture within scope of control.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and task teams when required.
• Ensure efficient communication of all inspections, non-conformances and reports to the Administrator.
• Provide excellent customer service as per the SLA.
• Handle queries and resolve problems within span of control and within agreed time frames.

Minimum Requirements

Qualifications

• Higher Certificate in Logistics or a related field
• Valid driver’s license

Experience

• 1 – 2 years relevant work experience in Logistics.
• Preferably have experience in handling hazardous goods