Departmental Secretary: Enforcement Department - FSCA South Africa

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills


Purpose of the Job

  • To provide administration support to the Enforcement department. The person appointed to this position will report to the Departmental Head within the Enforcement department. 

Key Performance Areas

  • Provide secretarial support to the Departmental Head.
  • Organise and maintain a proper filing system.
  • Plan and arrange travel and hotel accommodations.
  • Prepare reports, applications and correspondence.
  • Accurate typing of legal documents and correspondence.
  • Plan and arrange interviews.
  • Order and control stationery.
  • Scan and index incoming and outgoing documents and update these on the electronic filing system.
  • General administration support to the department.
  • Collaboration: Work closely with colleagues across various teams to ensure seamless operations.

Other Key Competencies

  • The candidate must demonstrate the following skills and attributes: Good interpersonal skills, office administration and communications (both verbal and written) skills; ability to organise and liaise well with people at all levels; ability to function under pressure and monitor projects as assigned. 
  • FSCA is committed to increasing the representation of marginalised groups in line with its transformation strategy. Persons with disabilities are encouraged to apply.
  • Please note that correspondence and communication will only be conducted with short-listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.


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Requirements

  • A qualification in office administration, or business administration with at least 3 years of relevant working experience as a personal assistant, secretary or office administrative assistant. 
  • Must have excellent organisational and communication abilities.
  • Must have time management skills, 
  • Advanced proficiency in Microsoft Office programs (Word, Outlook, Teams, PowerPoint, Excel and OneDrive) and other computer applications.

Other Key Competencies

The candidate must demonstrate the following skills and attributes:

  • Good interpersonal skills, office administration and communications (both verbal and written) skills;
  • ability to organise and liaise well with people at all levels;
  • ability to function under pressure and monitor projects as assigned. 
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