Volvo Group Administrative / Secretarial Jobs in Cape Town
✅ Job Alerts Activated
You'll now receive future job opportunities instantly.
Thinking about applying?
Before you submit your application, take a moment to go through all the details carefully.
Scroll down to read the full job description, including responsibilities, requirements, and benefits — and see if it’s the right fit for you.
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do
The main purpose of the job is to ensure that all administration about the workshop process is dealt with efficiently.
Reporting: This role will report to the Service Manager.
Job Objectives:
Warranty and Maintenance administration
- Ensure that Warranty and Maintenance claims are submitted timeously by the warranty binder and maintenance procedures.
- Ensure zero rejection rate.
- Ensure parts are disposed of by directives and policies.
- Ensure that all parts in the claim store are marked according to relevant procedures.
- Ensure the accuracy and backup of all relevant documentation including but not limited to job cards e.g. photos, protocols, defect reports, sublet invoices etc.
- Ensure jobs are costed within VST parameters.
- Make sure all sublet invoices are loaded on job cards and forwarded to finance for payment.
- All job cards must be signed off by the Line Manager.
ADVERTISEMENT - CONTINUE READING BELOW ↓
CONTINUE BELOW ↓
Opening and processing of job cards for repairs, maintenance and servicing
- Ensure information on the job card received from the workshop includes all relevant information e.g. registration number, chassis number, kilometre reading etc.
- Recording service type, e.g. basic, annual etc.
- Record any other faults e.g. brake lights not working, vehicle overheating, etc
- Transferring all relevant information onto the job card on the computer.
- Carry out credit checks.
- Ensure that job card is allocated to the correct account i.e. customer, warranty, or maintenance contract.
- Ensure that job cards are signed by the Driver/owner or the relevant responsible person.
Outwork/sublet orders
- Raising a sublet order.
- Ensure outwork suppliers submit quotations for work to be done.
- Sublet order raised against the job (First copy to outlet supplier, second to costing file and third to the job card).
- Copy of processed invoice and order to be attached to job card.
Closing of job cards (work in progress)
- Ensure that daily WIP controls are in place and that regular follow-ups are done with workshop team leaders to ensure a continuous flow of the process.
- Ensure the job card has been completed as required with all relevant information, i.e. date, work carried out, time started, time finished, total time worked, VST, cause of failure, etc.
- Ensure that the owner or relevant person signs acceptance of work and/or parts fitted.
- Ensure the job is signed off by the relevant Technician, the Team Leader and the Service Manager before closure.
Qualification & Job Experience
- Matric / N3 or equivalent.
- Computer Skills.
- SAP/GDS Fusion.
- Strong administrative background
ADVERTISEMENT - CONTINUE READING BELOW ↓
CONTINUE BELOW ↓
Key Competencies
- Good administrative ability.
- Attention to detail.
- Work well under pressure.
- Customer focused.
- Good communication.
- Administration skills.
- Take Initiative.
- Team player.
- Quality orientated.
- Stock control (Warranty).
- Good time management.
- Honesty and Integrity.
👉 STOP: Ready to Apply?
Don't miss out on this opportunity! Carefully review the job details one last time. Once you're ready, scroll down to the bottom of this page to access the How to apply button.
Hurry—applications for this cycle are closing soon!← View More Administrative / Secretarial Jobs
✅ Personal Assistant: CMT at Coca-Cola