Personal Assistant - Ann Swann Personnel Services

eg. Accountant or Accounting or Kempinski

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Job Description: Responsibilities, Qualifications, and Necessary Skills

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Our client is seeking a Personal Assistant who excels in both independent and collaborative work settings. Trustworthiness is crucial, as the role involves handling confidential information. The ideal candidate must possess strong multitasking abilities and thrive under pressure in a fast-paced environment.

Duties and Responsibilities:

  • Managing stationary inventory, ensuring stock levels are maintained, and supplying employees as required.
  • Coordinating the procurement of office consumables.
  • Overseeing the ordering and distribution of employee uniforms.
  • Handling the acquisition of groceries
  • Renewal of motor vehicle licenses
  • Scheduling motor vehicle services and coordinating vehicle deliveries to the dealership.
  • Identifying and liaising with contractors for office or home maintenance work.
  • Generating Purchase Orders for locally sourced stock.
  • Maintaining an organised calendar, diarizing appointments, and arranging doctor's appointments.
  • Managing personal errands, including shopping, selecting birthday gifts, and pharmacy visits.
  • Welcoming and assisting guests, both local and international, and arranging refreshments.
  • Ensuring up-to-date filing practices.
  • Overseeing the dealer stock of all purchased trucks.
  • Booking conference venues and organizing dinners and functions.
  • Handling email correspondence and redirecting messages to relevant departments when the Manager's desk is unattended.
  • Screening calls and maintaining discretion.
  • Compiling year-end parcels for customers and distributing calendars to clients.




  • Matric / Grade 12
  • Personal Assistant / Secretarial qualification will be advantageous.
  • Handle situations with tact and professionalism.
  • Work effectively both independently and collaboratively.
  • Display logical and innovative thinking, with strong problem-solving abilities.
  • Be capable of making independent decisions.
  • Possess a minimum of 3 years of experience as a Personal Assistant.
  • Computer Literacy in MS Office - especially Excel and Word.
  • Exhibit excellent communication and interpersonal skills.
  • Valid driver's licence as well as own reliable vehicle is essential.
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