Personal Assistant - BlackFly TTL

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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1. Patiently scroll down and read the job description below.

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The potential candidate will be required to perform the following duties and have the following skills:

  • Minimum five years’ experience in the film production and/or advertising sector
  • Diary Management
  • Being the first point of contact for the Executive 
  • Scheduling Meetings; Internal and External
  • Preparing Reports and PowerPoint Presentations
  • Taking minutes in meetings
  • Arranging Travel, Hotels and Transfers
  • Arranging events
  • Administration
  • Ordering office supplies
  • Answering phone calls
  • Manage and run personal errands for Executive
  • Manage relationship between suppliers and BlackFly TTL
  • Control the budget and allocate resources
  • Generate relevant Finance spreadsheets for payments and invoicing
  • Quoting and Invoicing via Sage
  • Liaise with accountant and providing necessary info for VAT, Invoices, etc.
  • Catering arrangements for meetings/breakfast and lunch meetings as well as film shoots
  • Build and develop a network of contacts and continually update. You will be required to set up and manage a CRM System


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The working environment may vary. You will be required to work on film sets in and around the country.

  • You need to be highly motivated and able to withstand pressure as this job can be very stressful.
  • Flexibility and mobility are extremely important.
  • Must be available to travel.
  • Must also be available to the executive after hours or weekend, where necessary.

Sills required

  • Must be very resourceful 
  • Excellent attention to detail 
  • Excellent organisation and people management skills 
  • Strong command of the English language 
  • Ability to prioritise and multitask efficiently 
  • Strong communication skills 
  • Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
  • Discretion and Tact

Software

  • MS Teams
  • Microsoft Office - Word, Excel, PowerPoint
  • Acrobat Writer
  • Sage Accounting software


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