KFC Administrative / Secretarial Jobs in Gauteng
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Description:
- Full administrative support including all confidential correspondence, local & international, reports, phone call screening, messages; facsimiles, scanning and emailing.
- Direct liaison with senior executives on international & local level
- Ensure GM is aware of key meetings, correspondence, and communication requirements daily
- Screen calls ensure that matters of importance reach the GM
- Coordinate and control diaries daily as well as draw up the company yearly planner with local and international events across all departments.
- Prepare, submit, and record all business and personal medical claims to medical aid.
- Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to the respective departments prior to cut off date.
- Handle and personally follow up all customer complaints directed to MD’s office
- Assist and advise with telephonic enquiries for new Africa franchisees.
- Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts
- Arrange and book boardroom functions and catering monthly or as and when requested
- Record all management leave and maintain an updated leave roster
- Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance
- Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level
- Assist international visitors with holidays – i.e., safaris, hotels, dinners & logistics in Southern Africa on a personal level
- Arrange venue, logistics, and accommodation for management meetings held off site
- Arrange and book boardroom functions and catering monthly or as and when requested
- Manage and coordinate all logistics related to functions, meetings, and events about the GM’s office
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Requirements:
- Completed matric
- 3 – 5 years of experience as a Personal Assistant
- Extensive dairy management experience
- Experience in Liaising with internal departments, answering calls, and making travel arrangements
- Discretion and trustworthiness: you will often be party of confidential information
- Flexibility and adaptability
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