Coronation Fund Managers Administrative / Secretarial Jobs in Cape Town
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Job Description
- To organize and support the Global Head of Institutional Business, the Institutional Client Service Fund Managers, and the wider team reliably and accurately.
- The Institutional Business team (CIB) is a high-performance team that is the client face for institutional clients of Coronation in both the South African and International Markets.
Duties and Responsibilities
- Provide full support to the Global Head of Institutional Business including, but not limited to:
- Extensive diary management and calendar bookings
- Travel arrangement of domestic and international travel, accommodation, and visas
- Keep track of deadlines and respond to emails timeously
- Arrange meetings, including video, MS Teams, Zoom, Skype and conference calls, and manage all boardroom bookings, venue, and catering arrangements
- Telephone screening and messaging
- Process reimbursement forms and perform expense reconciliations
- Assist with ad hoc administrative tasks
- Ad hoc personal tasks
- Provide full administrative support to client service fund managers in and out of office (as detailed above)
- Organise and coordinate team events (as detailed above)
- Keep the CRM contact database (Salesforce) up to date
- Maintain synchronized filing, both business and personal
- Prepare agendas, reports, presentations, minutes etc.
- Prepare monthly team interaction stats needed for management report
- Collate and manage online submission and approval of leave requests.
- Manage new starter and exit forms for staff joining/leaving.
- Manage and submit invoices and keep track of payments
- General office management including ordering stationery & other office supplies
- Assist with the team inbox management and answering of client queries
- Develop relationships with key business partners and other stakeholders
- Back-up to the other PAs in the team
- Assist with general administration tasks and projects in the area, as and when required
Ideal Experience
- Proven experience as a Personal Assistant, preferably in the Financial Services industry
Ideal Qualifications
- Grade 12
- Secretarial Diploma
- Commerce Qualification or part thereof would be an advantage
- Most Important Attribute
- Highly organized and efficient
- Trustworthy with a high level of integrity
- An ability to work under pressure in a fast-moving environment
- Proactive and able to use initiative
- Works well in a team
- Mature, confident, responsible, and accountable individual
- Systems Knowledge
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
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