Intercare Group Accounting / Finance Jobs in Gauteng
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The focus of this position is to provide a smooth and accurate payroll service to the various business units within the group. To be successful in this role, you should have a flair for numbers, great attention to detail and be able to handle sensitive information.
CRITICAL OUTPUTS
- Accurate and timely processing of monthly payroll items for approximately 1200 employees and commission earners.
- Calculating payable hours, overtime, commissions, maternity payments and deductions.
- Liaise with relevant line managers to ensure timeous receipt of payroll input and ad hoc items (e.g. variable hours, deductions, staff movement, terminations etc)
- Obtain onboarding documentation and ensure completeness of electronic employee files.
- Handle data capturing on Payroll System (Payspace) & uploading payroll interfaces and input sheets onto the payroll system.
- Link correct pay rate and recurring payroll components on new employees/ changes.
- Employee record maintenance, follow-up on reminders and annual renewals/reviews and updating internal databases/systems (SANC, HPCSA, MPS, OHS Training) etc.
- Processing of terminations and ensuring correct payments of leave and benefits.
- Reconcile payrolls, check for variances and update dashboard information.
- Reconcile monthly 3rd party payments.
- Benefit Administration (Provident Fund & Medical Cover) and liaising with employee benefit providers.
- Stay informed of benefits, procedures & rules and ensure regular member communication.
- Leave Administration, queries and reconciliation of leave balances.
- Maintenance & reporting on Time & Attendance data and providing ongoing user support
- Import Rosters & maintain accuracy between Time & Attendance system and Payroll system
- Maintain ESS (Employee Self Service) & provide ongoing training & support.
- Prepare bank files & other 3rd party payments.
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- Run month-end processes: payroll & leave reports, statutory submissions, etc.
- Ensuring adherence to company policy and internal controls.
- Prepare & update regular management reports and presentations.
- Assist with Annual budget preparation, audits & statutory submissions (SARS, COIDA, etc)
- Maintain processes relating to the legal framework and ensure compliance with all statutory requirements relating to payroll & HR functions.
- Supporting the development, enhancement & standardisation of payroll processes.
- Handling Payroll enquiries and providing advice on policies and procedures to Managers.
- Assist with general HR administration and ad hoc projects in the division as required.
- Maintain confidentiality of sensitive employee & payroll data in line with legislation.
REQUIREMENTS
- Grade 12
- Relevant tertiary qualification or Payroll Administration certification.
- 3-5 years’ experience as a Payroll Officer (end-to-end payroll).
- Payroll System experience (Payspace or similar Cloud based software) essential.
- Strong technical payroll experience.
- Intermediate to Advanced Excel Skills are essential.
- Proven experience on Cloud-based Time & Attendance system
- Proficient experience in other Microsoft 365 applications & SharePoint.
- Understanding of relevant legislation i.e. Income Tax Act, UIF, BCEA, National Credit Act, POPIA, etc.
- Knowledge of SARS guidelines & related systems: EasyFile, E-filing, U-filing & CF-filing
- Strong numerical skills with an ability to spot numerical errors
- Ability to handle confidential information
- Customer Service Orientated
- Methodical and organized.
- Good verbal and written communication skills
- Analytical with above-average attention to detail and a high degree of accuracy
- Able to meet strict deadlines and work well under pressure.
- A collaborative working style to partner with business stakeholders, cross-functional finance/HR colleagues and management
- An understanding of reporting requirements and an ability to formulate reports.
- Excellent organisational and time management skills.
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