Buyers Assistant: Groceries - Woolworths

Introduction

To achieve the Procurement team goals by providing administrative support to the Buyer and ensuring the smooth running of the department and achieving and delivering sales and profit targets.

Job description

• Administrative work-related tasks and the completion thereof in a timely fashion
• Provide general administrative support to the matrix and commercial team
• Ad-hoc administrative duties
• Daily communication with the supplier base and weekly reconciliation
• Communication with buyers/planners regarding the supply and availability of products and ensure corrective action is taken
• Provide support into orders and purchase order amendments
• Maintain static data
• Update and maintain pricing on systems and workbooks

• Ensure all price and pack information is transmitted to all suppliers on regular basis
• Prepare departmental presentations/reports, Excel worksheets and word documents
• Preparation of Contracts and Trading terms
• Comparative shops and updating of promotional calendar
• Management of departmental operating expenses
• Minutes of meetings – follow up on all outstanding issues from meetings
• Booking of meetings rooms, travel and parking
• Compile, update and maintain supplier files
• Preparation of monthly commercial presentations
• Handle ad-hoc queries

Minimum requirements

• Minimum of 2 years relevant administration experience
• Diploma/Matric (Grade 12)
• System experience of COGNOS, CAM, JDA, Qlik and Oracle knowledge
• Computer literacy skills – proficient in Excel, PowerPoint and Word
• Excellent Presentation Skills
• Analytical skills
• Basic understanding of retail and retail accounting practices and financial principles.
• Basic understanding of Buying and Planning principles
• Willingness to learn.

Behavioural Skills:

• Team Player
• Efficiency
• Administration orientation
• Initiative – ability to anticipate Buyer’s requirements and react in advance
• Ability and willingness to take routine decisions in the absence of Buyer
• Planning and organizing skills
• Good communication skills (verbal and written)
• Deadline orientated
• Good interpersonal skills
• Customer Service Orientation
• Ability to work and perform under pressure
• Attention to detail and analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results-driven, proactive with a “can-do” attitude
• Connecting People
• Open-mindedness and being able to see the bigger picture