Accounts Payable Clerk - Empact Group

The main purpose of the Job:

•  Supervising a team responsible for the processing and payment of vendors with immediate payment terms as well as allocated accounts payable suppliers. The team is also responsible for purchase order functions including the continual review of Finance systems and procedures with a view to delivering effective improvement and automation within the Accounts Payable Department.
• The supervisor will be responsible for administering, documenting and the efficient execution and compliance of internal and external Policies, Rules and Regulations.

Key areas of responsibility:

• Oversee the Daily Payables/Cashbook & Purchase Order operations.
• Work closely with Finance Teams, Line Managers and Management Accountants to create, administer and enforce operational policies, rules, regulations, deadlines and controls.
• Work with Finance colleagues and Management to ensure effective and timely provision of information for purposes of planning, forecasting and funding.
• Ensure effective compliance from and provide professional support to company departments and suppliers.
• Manage and train the team to achieve their goals and deadlines to maximise operational efficiency.
• Introduce and monitor Key Performance Indicators to measure department and team performance.
• Undertake regular appraisals, documenting strengths, weaknesses and identifying training needs for the team.
• Ensure timely and accurate capturing and processing of purchase orders and outgoing payments.
• Ensure timely reconciliation and reallocation of Credit Card, eWallet and Expense Claims.
• Continually review audit processes and procedures for consistency, including automation of routine areas of responsibility.
• Ensure all written communication is grammatically correct and legally always correct.
• Ensure ongoing review of systems and processes to assist the team to work as effectively and efficiently as possible.
• The supervisor will be responsible for the processing and payment of an allocation of supplier-, credit card-, eWallet and expense claims whilst reviewing those prepared by the team.

Desirable Education and Experience:

• Matric essential, degree/diploma advantageous
• 3-4 years working experience in Accounts Payable/Cash book.
• Experience in monthly managing creditors book of 50-100
• Experience in the supervision of a team, managing the team’s output and performance.
• Understanding of the National Credit Act, Companies Act and VAT
• Advanced Microsoft Office 365
• Experience with SAP-FI module is essential- specifically accounts payable
   

Knowledge, Skills, and competencies required:

• Taking initiative and finding new and better ways to complete tasks.
• Strong communication skills both written and verbal.
• Ability to work under pressure whilst adhering strictly to the policies.
• Able to be assertive yet professional when querying discrepancies.
• Attention to detail is critical.
• Team

Further tasks will include but not limited to:

• Checking of eWallet Recons, following up on discrepancies and arranging reimbursements.
• Review and allocation of Credit Card expenses.
• Preparation of PRP Head Count Reports and Journals
• Monitoring and clearing the ME2L Report
• Monitoring and clearing the Age Analysis Report
• Attending to Queries until resolved
• Ensuring compliance and correctness of:
  • GL Code
  • Cost centre
  • Valid Tax Invoice
  • Company Policy
  • VAT Allocations
  • Sign off by Line Manager
• Assisting Procurement with Vendor Clean Up to reduce Vendors.
• Requesting copies of outstanding invoices, credits, and statements from units and/or
• Verifying payments proposal items against reconciled accounts and supporting
• Reviewing and maintaining GR/IR account by processing all valid invoices and credits note by deadline set.
• Take ultimate responsibility for supplier-related actions/issue/problems until they are
• Adhoc tasks that may be allocated to the role from time to time