RisCura Administrative / Secretarial Jobs in Cape Town
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PURPOSE
- Provide administrative and personal support to Directors
REPORTS TO
- Business Support Manager
KEY RESPONSIBILITIES
- Proactively planning calendars and commitments.
- Communicating daily priorities and managing task list requirements of the Investment team, including following up on incoming issues and concerns, including those of a sensitive or confidential nature.
- Ensure the Director’s task list is optimally managed in collaboration with the MDs associate.
- Maintain a consolidated list of action items from various forums, committees, and meetings.
- Overseeing resolution of urgent client and internal matters while key members are travelling.
- Arranging internal/external in-person and conference call meetings for the Directors, including managing diaries, booking locations, arranging refreshments, travel logistics and finalising support materials and agendas, amongst other tasks needed for successful meetings/events.
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- Arranging agendas, compiling documentation, recording, minute taking, and other administration needed for successful Board and other meetings.
- Proofreading, re-formatting and rounding off documents, with the assistance of Marketing and MD associate.
- Preparing PowerPoint presentations and other communications.
- Credit card and expense claim reconciliations, working closely with the Travel Admin.
- Facilitate travel arrangements and visas with travel admin housed in corporate services.
- Ensures database with contacts, making sure telephone numbers and e-mail addresses is established and maintained.
- Manage any ad-hoc projects/tasks for the Directors.
- Manage any personal tasks for the Directors.
- Additional business support for the Business Support team where needed.
- Adhoc Admin task.
- Events and conferences bookings.
- 2IC for the alternative Personal Assistant.
- Remind Directors of important deadlines (CPD and Fit and Proper).
- Assist Directors with CPD and Fit and Proper.
APPLICATION CRITERIA
- Grade 12
- Administrative Diploma (ADV)
- Other tertiary education
EXPERIENCE
- 2 years of experience in administrative support functions for a team of executives or senior managers
- Administrative support
- Effective office, team and business support management
- Calendar management
- Travel management
- Co-ordination of meetings/functions
- Compile, consolidate, edit and file important documentation.
- Assist with ad hoc requests and errands
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COMPETENCIES
- Strong ability to plan and organise self and others.
- Manage diverse personalities.
- Strong work ethic.
- Ability to problem solve independently.
- Proactive and creative thinker.
- Ability to engage with clients.
- Ability to manage tasks with confidentiality and integrity.
- Ability to handle conflict.
- Analytically astute.
- Strong minute-taking skills.
- Ability to collate reports from numerous sources.
- Proficient in MS Office suite.
- Beneficial to have financial services industry experience.
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