Procurement Administrator - AVI Limited

AVI Ltd. is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel. 

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead, and Durban (KZN). It is home to some of the best-known South African tea, coffee, and creamer brands, including our delicious range of much-loved savory and sweet biscuits, and our melt-in-your-mouth snack range. 

An exciting opportunity exists for a Procurement Administrator at NATIONAL BRANDS LIMITED Head Office in Bryanston, Johannesburg. This role will be reporting to the National Logistics Manager.

Line Manager: National Logistics Manager

Key Performance Areas:

• Load vendor contracts in SAP, this includes pricing as negotiated and obtained from Procurement Managers and volumes confirmed by site buyers.
• Ensure critical control measure and attention to detail.
• Update source lists in SAP to ensure that the correct vendor and contract are selected to ensure that these pull through correctly when orders are placed.
• Understands the SAP contract management process to enable quick and effective fault finding and correction.
• Manage the contract processes in SAP.
• Ensure that there are no delays or errors when the Site Buyers need to place orders on vendors according to production requirements.
• Assist the Site Buyers to resolve and prevent pricing queries.
• Manage and maintain the Departmental Filing System physical and/or electronically.
• Maintain Procurement templates and databases.
• Support regular reporting processes i.e. SAP contracts and month-end reporting as required by Procurement Managers.
• Complete workflows and ensure submission thereof, i.e., New PC’s, vendor etc.
• Liaise with the various Sites to ensure alignment of supplier information i.e., price changes, supplier communications.
• Compile and process procurement requests promptly to required standards and needs.
• Conduct benchmarking exercises if required by Procurement Manager.
• Assist with Tender compilation and the administration thereof as and when required by the Procurement Managers.
• Ad Hoc Administrative assistance.
• Communicate professionally with suppliers and other stakeholders within AVI.

Qualifications:  

• Matric/ Grade 12
• A completed Diploma in Administration/Purchasing/Supply Chain or an equivalent Diploma would be advantageous.
  

Experience:

• 2 years experience in an FMCG, supply chain, procurement or financial industry

Knowledge:

• Experience and knowledge on setting up document standards, filing and general administration function
• SAP experience  is a requirement,
• Contract management would be advantageous

Competencies

• Documenting Facts
• Attention to Detail
• Planning and Organising 
• Maintaining Productivity
• Meeting Deadlines
• Effective Communication